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Procedures for Obtaining University Keys

Keys to be assigned to employees may be requested only by the appropriate administrative head of an academic or administrative department. The University of Texas at San Antonio's University Police Access Key Request form is to be used to certify that the person for whom a key is requested is a UTSA employee.

Key request approval authority is as follows:

Individual room key - Department Director

Division Master Keys - Dean of appropriate college

Building Master Keys - VPBA or Provost

Campus Master (GGM) - VPBA

When a new key is requested by an employee of the University, a justification for such need must be entered on the form; i.e., "new faculty member being assigned to office PP 1.402 " or " new secretary replacement for (name of individual terminating)."

The UTSA 1604 Campus employee for whom a key has been ordered will pick up the key from the University Police Access Control Office in thePhysical Plant building, room PP 1.402 and sign a key receipt. Identification is required. If physically unable to appear at this office, arrangements may be made by University Police Access Control Office personnel to personally deliver the key and obtain the signature on the key receipt. Persons other than the employee to whom the key is issued will not be allowed to pick up the key.

The UTSA Downtown Campus employee for whom a key has been ordered will pick up the key from the UTSA Downtown University Police Administration office, room BV 1.303.

The Institute of Texan Cultures (ITC) Campus employee for whom a university key has been ordered will pick up the key from the ITC Police Department.

The University Police Access Control Office will attempt to issue keys as quickly as possible; however, immediate service cannot be guaranteed at all times.


The University of Texas at San Antonio
(210) 458.4011
One UTSA Circle
San Antonio, Texas 78249

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