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FISCAL MANAGEMENT OPERATIONS GUIDE

Departmental Process

Each department creates their budget electronically on the DEFINE system. This budget document (BDL) contains the current year's original budget information, plus or minus any permanent budget adjustments that have occurred during the year, and a calculated new budget. Any across the board increases affecting all budgets, will have automatically been programmed into the new budget. This creates the base budget for the new fiscal year. Any additional positions, merit increases, or other allocations that have been approved by the appropriate Vice President may be added. All budgets are electronically approved and routed through the appropriations directors, deans and vice presidents before arriving in the budget office. After reviewing, the budget office submits the budget to U.T. System for approval before being ratified by the UT System Board of Regents.