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FISCAL MANAGEMENT OPERATIONS GUIDE

Prepayments

How to Prepay an Order

The Business Manager or the Associate VP for Financial Affairs must approve any payments made before the goods or services have been received. Send an e-mail to the Business Manager explaining the need for the prepayment, giving the name of the vendor, what is being purchases, cost and reason it must be paid in advance. An invoice or written price quote must be provided to Disbursements prior to the prepayment being made.