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FISCAL MANAGEMENT OPERATIONS GUIDE

ProCard

The VP7 documents to pay ProCard charges are created once a month. Information is downloaded from Bank of America on the 9th of each month and that information is used to create the VP7 documents. When the ProCard is issued to the cardholder, the account number and the names of the approvers of the VP7 are given to Purchasing. If any of that information needs to be changed after the card has been issued, representatives of the DEFINE Office should be contacted.

The VP7 documents must be approved approximately a week after they are created. Before they are fully approved, the account number or the object code for the individual transactions may be changed. Changes can also be made after the VP7 is approved by sending an email to the Disbursements Manager. Problems with cards rejecting at a merchant should be brought to the attention of the Disbursements Manager.