Bidding Policies and Procedures

The following are the bid requirements for UTSA for both local as well as State funded purchases:

State Funds
(14 & 18 accounts) State Contract use is mandatory if the requested item is available

Dollar Range	Procedure	UT Orders	GSC Orders
$0 to $2,000.00	Bids not required. Use HUBs when available.	X
$2,000.01 to $10,000.00	Requires a minimum of three telephone quotes taken from at least one ethnic minority and one woman-owned business when available.	X
$10,000.00 to $25,000.00	Requires formal written bids from a minimum of three sources, where at least one is an ethnic minority and one is a women-owned business when available.	X
$25,000.01 +	Requisition sent to Texas Building and Procurement Commission.		X

SERVICES are delegated to UTSA by the Texas Building and Procurement Commissions (T.B.P.C). Specifications for requisitions in excess of $100,000.00 must be reviewed by the GSC.

Please note that all orders exceeding $ 25,000.00, regardless of source of funds, must be placed on the Internet for 21 days to satisfy competitive bidding requirements.

Dollar Range	Procedure
$0 to $2,500.00	Bids not required. Alternate with HUBs when available.
$2,500.01 to $10,000.00	Requires a minimum of three telephone quotes to be taken from at least one ethnic minority and one woman-owned business when available.
$10,000.01 +	Requires formal written bids from a minimum of three sources, where at least one is an ethnic minority and one is a women-owned business when available.