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FISCAL MANAGEMENT OPERATIONS GUIDE

ProCard

Introduction

The Materials Management Department is delighted to offer to The University of Texas at San Antonio community an exciting, innovative program that allows direct purchases (less than $2,500.00) by using a Procurement Card (Procard). All transactions conducted with use of the Procard must benefit and support the University's mission of education, research, and public service. The Procard is a privilege granted to you by the University.

The Procard Program is designed to allow you, the Cardholder, to handle authorized purchases up to $2,500.00 including freight without delays or paperwork that can accompany larger transactions. These Guidelines were developed to assist you in better understanding the program. All state and UTSA purchasing policies and procedures must be followed when utilizing the procurement card. Further information on these policies may be obtained at www.utsa.edu/Purchasing/procard.htm.

For every purchase that is made using the Procard, the processing time and effort put forth to pay for that order individually is reduced. As participants in this Procard Program, you are part of an ongoing effort to meet the goals of reduced administrative costs for the purchasing of commodities, increased customer service, and establishing appropriate oversight for differing types of purchasing. You can help the University achieve the goals by using the Procard in accordance with the Guidelines, and by encouraging participation in the Program among both employees and Vendors.