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Event Parking

Everything that happens on campus begins and ends with one thing — parking! Anyone sponsoring an event on campus is required to coordinate their events with BAS to ensure a successful event. We will work closely with each event coordinator to meet their parking needs with the available parking resources.

Weekly Event Listing

Important Event Request Information

  • Requests for event parking MUST be submitted a minimum of 2 weeks before the event.
  • All Event Requests must be submitted via the Event Request Form.
  • Late requests may result in additional costs and BAS Parking may be unable to meet the request for services.
  • Final approval for all event parking on campus is the responsibility of the BAS Parking.
  • Cancellation or changes to events must be made more than 48 hours prior to the event to avoid charges.

Event FAQs

  • Is there a parking permit for guests/visitors that can be purchased in advance?
    A: There are multiple options available to address temporary parking needs of guests and visitors. Primary consideration is the number of parking permits needed. If needed, complete and submit the Special Event Request Form.
  • Where should I direct visitors to park?
    A: It is best to direct your guests to either the Bauerle Road or Ximenes Avenue Garage. These locations are easy to find and offer short-term, hourly rate visitor parking. Departments also have the ability to pay for their visitor’s parking through use of garage parking validation stickers or event cards.
  • How can I ensure my guests know how to use the event cards provided and how can I make sure there are no issues at the time of the arrival?
    A: BAS highly recommends the purchase of a parking assistant for all events accommodating 30 or more guests with a swipe card in one of the garage facilities. This will ensure your guests are met with the best customer service and a smooth entry into the facility.
  • Can I trade expiring departmental scratch offs to receive a credit toward valid ones?
    A: You may only do so the first two weeks in August, credits will not be honored if requested outside of these dates.
  • How long can my guest park in the garage with one validation sticker?
    A: No, validation stickers require a cashier to be on duty and are not valid for use in the automated pay stations. If your event will end after regular hours of operation, you will need to seek another option such as an event card.
  • Can I use validation stickers as a guest option at any time?
    A: No, validation stickers require a cashier to be on duty and are not valid for use in the automated pay stations. If your event will end after regular hours of operation, you will need to seek another option such as an event card.
  • Will my event be accommodated if I am unable to meet the requirements of requesting two weeks prior to the event?
    A: We will make every effort to accommodate the needs of late requests. However, late requests may result in additional costs and the inability to provide desired accommodations.
  • What should I do if my event is cancelled?
    A: Please notify BAS as soon as possible. Cancellation or changes to events must be made more than 48 hours prior to the event to avoid charges.
  • When is it free to park?
    A: Patrons may park in unmarked commuter spaces only, regardless of permit status, from 10pm-6am M-F and all weekend without risk of receiving a citation.
  • Where is bus parking available on campus?
    A: All buses are asked to drop off and relocate to R4 or BK5 if parking all day.

Event Parking Options

Click on an option for more information

    Sratch-Off Permits

    Cost: $6 ea

    • Minimum purchase of 5, any increment thereafter.
    • Billed at time of sale.*
    • Valid for use in the Faculty/Staff “A”, “B” and Commuter spaces if purchased by a department.
    • Single day use by scratching off the correct month and date and displaying by hanging the permit from the rear-view mirror.
    • Not to be distributed or used by university employees or students.
    • *Note: All sales are final

    Event Cards

    Cost: $9 per card / per day

    • Provides guest with unlimited in-out access to either of the above parking garages for single or multiple day events/needs
    • Flat rate per day per card.
    • Billed at the time of sale.
    • Use of 30 or more event cards requires the duration of the event be staffed by a BAS Parking Assistant or one of your trained deparmental staff.

    Event Signage

    Cost: $25 / $40

    • Signs may be used to guide guests to the approved parking area and the event location.
    • Price includes placement and removal.
    • All signage will be provided to the department after the event.
    • Sizes Available: 18” X 24” and 24” X 36”
    • Text available in Black, Blue, Orange, and Red
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Garage Validations Stickers

Cost: $6 ea

  • Validation stickers may only be used when a garage cashier is present and are not valid with use of the automated pay stations. Please check garage Hours of Operation
  • Provides departments with flexibility for guests, both expected and unexpected.
  • Sold in books of 20 stamps.
  • Billed at the time of sale.*
  • Valid for up to 5 hours of parking in Ximenes Ave or Bauerle Rd parking garages.
  • Any additional time beyond 5 hours will require an additional validation sticker or payment at the time of departure.
  • Stamp is attached to the garage entry ticket and validated for exit at the garage cashier.
  • Validation Stickers do not expire.
  • *Note: All sales are final

Shuttle Bus Rental

Cost: $65 / Hr

  • Shuttle buses available on a limited as-available basis, 3-hour minimum.
  • The bus may be used only for University sponsored events.
  • Buses are outfitted with a hydraulic wheel chair lift, handrails, and some buses have a public address system.

Parking Assistants

Cost: $20 / Hr

  • Two-hour minimum per event.
  • Parking Attendants control access to certain lots or garages for authorized attendees and provide customer-friendly information to guests.
  • **BAS Parking reserves the right to require additional monitoring coverage for large events at the current rate.

Paystation Pin Codes

Cost: $6 per use

  • Pins codes can be requested as an alternative to having your guests pay for parking.
  • A pin code can be used in any of the pay stations around campus for a flat rate per use.
  • These codes are not valid in the Bauerle Road Garage or the Ximenes Garage.
  • Billed only for the number of times used.
  • Space Locations
    • Main Campus

      • Resident Lot 2 (near Roadrunner Café)
      • Bauerle Rd Lot 1 (near Biotechnology Sciences and Engineering and Arts)

      Downtown Campus

      • DTC Parking Garage (numbered spaces only)
      • Monterey Lot

Event Maps

Cost: Varies

  • Electronic custom maps can be created for a coordinated and paid special event.

Barricades

Cost: $6 / space

  • Parking spaces for events with barricades set in place but not attended for $6 per space.