UTSA The University of Texas at San Antonio
Events Management Policies

2.14 - Event Space Substitutions

Rationale:
Part of efficiently using event space on the UTSA Main Campus is scheduling events in meeting spaces that correspond with an event's size and purpose.  The Office of Events Management & Conference Services (EMCS) has the latest space availability information and understands the capabilities of Main Campus meeting spaces. This knowledge allows them to best match event needs with meeting spaces.

Policy:
EMCS is charged with managing University Center (UC) event spaces and scheduling events on the UTSA Main Campus. Reservations are taken on a first-come, first-served basis within the UC and the university's priority system. EMCS reserves the right to substitute a space comparable to that requested upon review of event details and other factors. Flagrant overestimation of event needs to secure a larger-than-needed space will not be tolerated.

Related BORR, HOP or other Policies:
Use of University Facilities by Outside Groups, UTSA HOP 8.05
Use of Campus Facilities Other than for Regular Classroom Instruction, UTSA HOP 8.06
UT System Board of Regents' Rules and Regulations 80105

Last Revised: 7/5/12