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Financial Affairs

Business Expense Form (BEF)


Description: Used to record all expenses incurred for entertainment and hospitality regardless of whether a reimbursement will be processed.

Last Revised On: 10/10/2013

Owner/Host: Disbursements & Travel Services

Download File: PDF

Related Forms/Worksheets:

Related Financial Management Operational Guideline(s) (FMOG):

Revision History:

  • 10/10/2013: Fixed error with Document ID section not adding up to 5 PO or Document ID's.

  • 07/02/2013: Change "Table sponsorship – V.P. for Univ. Advancement Approval" to "Table sponsorship – V.P. for External Relations Approval" under "additional approval box located at bottom of form.

  • 01/29/2013: Added Dean under administrator approval.

  • 06/18/2012: Added Official fundraising activities to the Expense Type dropdown list

  • 07/01/2011: Minor changes made to the instructions section. In addition to the ProCard, departments that process IDTs (interdepartmental transfer) must complete a BEF, even if they are not seeking reimbursement. Also, corrected the tabbing order and rows 2 and 3 of the ATTENDEES SECTION (text entered in these fields were not saving properly).

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