Business Expense Form (BEF)
Description: Used to record all expenses incurred for entertainment and hospitality regardless of whether a reimbursement will be processed.
Last Revised On: 10/10/2013
Owner/Host: Disbursements & Travel Services
Download File: PDF
- Entertainment and Official Occasions Expenditure Quick Reference Policy Chart
- Permission to Serve Alcoholic Beverages
- Declaration of Missing Evidence
- Mileage/Parking Log for Travel Reimbursement
- Texas Sales and Use Tax Exemption Certification (Tax Exempt Certificate)
- Procard Transaction Log
Related Financial Management Operational Guideline(s) (FMOG):
10/10/2013: Fixed error with Document ID section not adding up to 5 PO or Document ID's.
07/02/2013: Change "Table sponsorship V.P. for Univ. Advancement Approval" to "Table sponsorship V.P. for External Relations Approval" under "additional approval box located at bottom of form.
01/29/2013: Added Dean under administrator approval.
06/18/2012: Added Official fundraising activities to the Expense Type dropdown list
07/01/2011: Minor changes made to the instructions section. In addition to the ProCard, departments that process IDTs (interdepartmental transfer) must complete a BEF, even if they are not seeking reimbursement. Also, corrected the tabbing order and rows 2 and 3 of the ATTENDEES SECTION (text entered in these fields were not saving properly).
Back to Forms main
For technical/design issues or questions, contact the Financial Affairs Webmaster.