- When do you check if I'm making SAP?
- What are the academic requirements for SAP?
- What happens if I'm not meeting SAP?
- Is there an appeal process and what is the deadline to appeal?
- SAP Tutorial/Tools
The Higher Education Act of 1965, as amended, mandates institutions of higher education establish a minimum standard of “Satisfactory Academic Progress” (SAP) for students receiving financial aid. UTSA makes its standard applicable to all federal, state and institutional financial assistance programs for the purpose of maintaining a consistent policy for all students receiving financial aid.
Satisfactory Academic Progress is reviewed for all students who were enrolled during the Summer 2013, Fall 2013, and Spring 2014 terms. Failure to make Satisfactory Academic Progress during the review period may affect future Financial Aid eligibility for the Summer 2014, Fall 2014, Spring 2015 terms. Please note that if you did not attend UTSA during Summer 2013, Fall 2013, or Spring 2014 terms, but were previously enrolled, we will re-evaluate your SAP status.
After grades are posted for the Spring Semester, the Office of Student Financial Aid and Enrollment Services will review the SAP progress of every enrolled student, regardless of whether or not they received financial aid. Students’ academic progress will be reviewed to ensure that they are meeting the following criteria:
- Cumulative GPA of 2.0 or higher (undergraduate students) or Cumulative GPA of 3.0 or higher (graduate students)
- Successful completion of at least 67% of all attempted course work for all periods of enrollment (cumulative), even those for which the student did not receive financial aid.
- Total attempted hours does not exceed 150% of the published length of the program of study.
Students must maintain a minimum overall cumulative grade point average requirement as determined at the end of each Spring Semester for all credit hours attempted and transferred into UTSA.
- Undergraduate students must have a 2.0 and overall cumulative grade point average.
- Graduate students must have a 3.0 and overall cumulative grade point average.
A student must successfully complete a minimum of 67 percent of all attempted coursework. The student's academic progress will be reviewed at the end of each Spring Semester. If the number of earned hours drops below 67 percent of attempted hours, the student will no longer be eligible for financial aid.
Overall Earned Hours ÷ Overall Attempted Hours =Percentage
The following counts as attempted and earned in the SAP calculation:
- Successfully completed courses with grades "A+" through "D-"
- "CR" or courses passed for credit
- All transfer hours used towards student's degree
The following counts as attempted and not earned in the SAP calculation:
- "F" grades
- "W" or withdrawn courses
- "IN" or incomplete courses
- "NC" or no credit
- "RP" or repeat courses
If a student attempted (registered for) 62 semester credit hours overall, including all previous semesters and transfer hours, he or she must have completed a minimum of 42 semester credit hours overall (42 ÷ 62 = 67%) in order to meet the SAP completion rate requirement. Note: Percentages are not rounded. For example, if you determine that your completion rate is 66.9%, you did not meet the minimum requirement of 67%.
The number of semester credit hours a student attempts may not exceed 150 percent of the number of semester credit hours required for graduation in his or her program of study, as published in the University catalogs. All periods of enrollment must be considered, even those for which the student did not receive financial aid as well as hours transferred from another school. If the number of attempted hours reaches 150 percent of the hours required for graduation, the student will no longer be eligible for financial aid.
UTSA standard timeframes:
- Undergraduate- 180 hours (120 hours X 150%)
- Graduate- 54 hours (36 hours X 150%)
- Doctoral- 90 hours (60 hours X 150%)
After the review process, students who are not making Satisfactory Academic Progress (SAP) will be terminated from financial aid eligibility. Financial aid eligibility includes but is not limited to grants, loans, work-study, scholarships, and some tuition and fee exemptions. Eligibility will be terminated for all future semesters after the review.
Students whose eligibility for financial aid has been terminated may appeal the decision, in writing, to the Office of Student Financial Aid and Enrollment Services (SFAES) if they believe that they had extenuating circumstances that led to their unsatisfactory progress. SFAES will notify students of the appeal outcome via the preferred e-mail account the student designated in the Automated Student Access Program (ASAP). For more information regarding the appeal process, please visit our SAP Appeal webpage.
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The following tutorials are an interactive way for students to learn more about SAP and provide tools for determining GPA, Completion Rate and Maximum Time Frames:
Completion Rate Forecaster
*The preferred internet browser to print the SAP tutorial/worksheet is Internet Explorer.
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For questions about your Satisfactory Academic Progress Appeal please email firstname.lastname@example.org