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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: March 5, 2010
Responsible Executive: VP for Academic Affairs

2.17 Final Examinations


POLICY STATEMENT


Final examinations or other evaluative activities are required in all organized courses at The University of Texas at San Antonio (UTSA), and must be given on the date, and at the time and location identified in the University’s Final Examination Schedule.  Students shall be informed in writing as to the methods of evaluation to be used before the end of the add/drop period (beginning the first class day and ending on the Census Date.)   


RATIONALE


The purpose of this policy is to establish the requirements for holding final examinations or other evaluative activities in all organized courses at the close of each semester, minimester and summer term. 


SCOPE


This policy applies to all faculty and students at The University of Texas at San Antonio.


WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-17.html


RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


Texas Higher Education Coordinating Board
http://www.thecb.state.tx.us/GeneralPubs/Agenda/Ag2003_04/
VG/VGchap4.pdf


CONTACTS


If you have any questions about HOP policy 2.17, Final Examinations, contact the following office:

Office of the Provost and Vice President for Academic Affairs
210-458-4110


DEFINITIONS


Census Date: the last day to drop or withdraw from a course without receiving a grade.  The Census Date is the twelfth day of classes each long semester, not including official university holidays; proportionally shorter for summer and other shorter sessions

Organized Course: a course that meets at a specific day or days, time and location, as identified in the Class Schedule

Multiple-section course: a course for which two or more sections are offered and for which the department provides for the necessary coordination of the evaluation procedures


RESPONSIBILITIES


 

Implementation/Enforcement Step Responsible Office/Officer
1. Inform students in writing as to the methods of evaluation for a course no later than the Census Date. Course Instructor
2. Publish the UTSA Schedule of Classes / University's Final Examination Schedule Office of the Registrar

PROCEDURES


Final examinations or other evaluative activities are required in all organized courses.  These exams and evaluations are held at the close of each semester, minimester and summer term.  The time and place of final examinations for organized courses are given in the University’s Final Examination Schedule which appears in the UTSA Schedule of Classes for each semester, minimester and summer term.  The Schedule is to be followed as announced, with final examinations given on the dates and at the times when they are scheduled and in the places where they are scheduled.  No final exam may be scheduled or given prior to Final Exam week.

For courses that end at times other than the official last day of classes and for courses that are not classified as organized, such as an independent study or internship, instructors are responsible for providing information to their students and their department chairs regarding final examination requirements.

The methods to be used in evaluating the performance of students are the prerogative and responsibility of the individual faculty member, except for the multiple-section courses where the Department provides for the necessary coordination of the evaluation procedures. Students shall be informed in writing as to the methods of evaluation to be used before the end of the add/drop period (beginning the first class day and ending on the Census Date.)


FORMS AND TOOLS/ONLINE PROCESSES


UTSA Schedule of Classes website
https://asap.utsa.edu/pls/prod/xwskschd.P_UTSA_OpenSch