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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: October 6, 2014
Responsible Executive: VP for Academic Affairs


2.30 Extended Education and the Awarding of Continuing Education Units (CEUs) at UTSA


I. POLICY STATEMENT


The role of Extended Education at The University of Texas at San Antonio (UTSA) is to work in partnership with the academic and non-academic departments to serve the region's adult, professional and executive continuing education needs through a selective range of programs that match the University's unique academic resources and capabilities with the most strategically relevant educational needs among the targeted segments of the community.


II. RATIONALE


This policy provides for institutional oversight over continuing education activities conducted by UTSA Faculty members and departments at UTSA and issuance of UTSA CEUs.


III. SCOPE


This policy will apply to all programs with UTSA-led continuing education offerings.


IV. WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-30.html


V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents' Rules and Regulations

  1. University of Texas System (UT System) Board of Regents' Rule 40401, Assessment, Collection, Delegation, and Waiver of Tuition and Fees
  2. UT System Board of Regents' Rule 40403, Fees for Continuing Education Courses

Other Policies & Standards

  1. Texas Education Code Section 54.545, Fees for Continuing Education Courses

VI. CONTACTS


If you have any questions about HOP policy 2.30, Extended Education and the Awarding of Continuing Education Units (CEUs) at UTSA, please contact the following office:

Extended Education
210-458-2411


VII. DEFINITIONS


Continuing Education Unit (CEU):  Defined as "ten contact hours of participation in an organized non-credit continuing education adult or extension experience under responsible sponsorship, capable direction, and qualified instruction."

Extended Education Committee:  An advisory body appointed by the president of the University and shall be called the Extended Education Committee. The committee shall consist of ten members (including the chairperson) representing the eight colleges, Institute for Economic Development and the Institute of Texan Cultures. The director of extended education will serve as an ex officio member of the committee.


VIII. RESPONSIBILITIES


  1. Director of Extended Education
    1. Oversees and administers the Office of Extended Education.
    2. Reports to the vice president for community services (VPCS).
  2. The Office of Extended Education performs a University-wide coordinating role include the following:
    1. Approves all noncredit extended education offerings as defined herein.
    2. Establishes and administers guidelines for the initiation and implementation of the Extended Studies Program (ESP), all non-credit education offerings, calculation of costs, reservation of facilities and communication of proposals to prospective participants.
    3. Awards, if appropriate, all continuing education units (CEUs). VPCS will have sole signature authority to award CEUs.
    4. Develops, in conjunction with the vice president for business affairs, and consistent with institutional policy and the Rules and Regulations of the UT System Board of Regents, compensation rates for instructors and fee schedules for program participants.
    5. Coordinates faculty participation in extended education offerings with the appropriate dean.
    6. Maintains records for each extended education program offered that shows revenues, expenses, attendance, description of program and name(s) of instructor(s).
    7. Evaluates all programs and offers recommendations.
    8. Develops guidelines for distribution of available income from extended education offerings among academic and non-academic departments and Extended Education. The income distribution will be based upon the level of administrative support provided by Extended Education.
    9. Prepares an annual operating budget, and annual financial report on the status of extended education at UTSA.
    10. Maintains and distributes a list of extended education offerings.
  3. Relationship of The Office of Extended Education to the Academic Departments
    1. Assesses strengths upon which programming can be based.
    2. Assists in the identification of marketplace needs appropriate for program development.
    3. Markets programs.
    4. Arranges for facilities and logistical support.
  4. Extended Education Committee
    1. Advises the VPCS, with respect to priorities, needs, and operating policy of the University's extended education program.

IX. PROCEDURES


      1. Awarding of Continuing Education Units (CEUs) at UTSA
        In response to the increasing interest nationwide for the identification and recognition of continuing education efforts of students in noncredit university activities, the CEU has been developed as a means of recording and accounting for noncredit courses, programs, and activities. The CEU is defined as "ten contact hours of participation in an organized non-credit continuing education adult or extension experience under responsible sponsorship, capable direction, and qualified instruction."

        At UTSA, CEUs will be awarded to individuals for instructional activities that meet the above definition and the following criteria:
        1. The non-credit activity is planned in response to an assessment of educational need for a specific target population.
        2. There is a statement of objectives and rationale.
        3. Content is selected and is organized in a sequential manner.
        4. There is evidence of preplanning that should include opportunity for input by a representative of the target group to be served and the faculty area having content expertise.
        5. There is a provision for registration for individual participants for provision of data for institutional reporting.
        6. Appropriate evaluation procedures are utilized and criteria are established for awarding CEUs to individual students prior to the beginning of the activity.
      2. Approval Process of Continuing Education Units (CEUs) at UTSA
        Extended Education will receive and review all CEU requests. Extended Education may be required to forward CEU requests to an appropriate academic department for an academic integrity review. Therefore, ample time must be given to ensure these processes are accomplished. No fees will be assessed for internal UTSA CEU offerings. However, a fee will be assessed to outside organizations requesting UTSA CEU’s. When requesting CEU’s from UTSA, the following items are required (incomplete CEU requests will delay the approval process):
        1. A detailed program/agenda of the conference/seminar/workshop
        2. Program objectives for each presentation
        3. Start and end times of each presentation
        4. Resumes/Curricula Vitae/Mini-Bio for each presenter
        5. Lesson plan or outline for each presentation, if possible
        6. How participants will be evaluated after each presentation

      X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION


      None


      XI. FORMS AND TOOLS/ONLINE PROCESSES


      UTSA Extended Education (EE) CEU Approval Procedures and Application (pdf)


      XII. APPENDIX


      None