Chapter 2 - Faculty and Academics
Publication Date: August 10, 1998
Responsible Executive: VP for Academic Affairs
2.09 External Joint Appointments: Individuals from Elsewhere at UT San Antonio and UT San Antonio Faculty at Other Institutions
The following procedures for initiation and approval of external joint appointments are to be observed:
- Individuals from outside The University of Texas at San Antonio (UTSA) should be recommended for nontenure joint appointments (whether with regular professorial or adjunct titles and whether with or without salary) through regular internal channels on UTSA appointment forms and accompanied by appropriate documentation of qualifications. Adjunct titles will not be used between The University of Texas at San Antonio and The University of Texas Health Science Center at San Antonio. The ranks used will be those the individual normally carries at his or her home campus. The President of UTSA delegates to the Provost and Vice President for Academic Affairs the authority to approve external joint appointments. As part of the support documentation, Deans should indicate the responsibilities the recommended individual will have, the reason(s) the Division and College need the person, and the value the prospective appointee will have to the University. A Letter of Appointment for the Provost's signature should also be included with the materials sent forward. The letter should specify that the appointment is without tenure, with or without salary and if salary is involved, the amount of salary and percentage of the individual's total workload. It should also state that the appointment is concurrent with and will not extend beyond the term of the appointment on the faculty member's home campus.
- Before accepting a joint appointment at another institution, a UTSA member must inform his or her Division Director of the offer and request approval from the University's administration. The Division Director recommends to the Dean, and the Dean to the Provost that the joint appointment of the UTSA faculty member at another institution be approved. As part of the support documentation for the approval, the responsibilities of the recommended individual should be indicated, as well as his or her title1 whether or not the appointment is with salary; and if a salary is involved, the amount of salary and percentage of the individual's total workload. After approval by the Provost , the Dean should notify the appropriate individual at the other institution that approval is granted so that the necessary paper work can be initiated at the other institution to accomplish the joint appointment of the UTSA faculty member.
- After the initial Letter of Appointment is sent out, the jointly appointed UTSA faculty members will receive the annual Memorandum of Appointment prepared by the Personnel Office. The annual Memorandum of Appointment will record the following information:
- the fact that a faculty member holds an approved joint appointment,
- the time period covered by the joint appointment (no longer than September 1 to August 31 of any year),
- the jointly appointed individual's title at UTSA and at the other institution,
- the percentage of the faculty member's workload at UTSA and at the other institution,
- the jointly appointed individual's salary at UTSA and at the other institution.
- Paperwork for faculty members to be jointly appointed from other institutions and UTSA faculty members jointly appointed at other institutions should be completed no later than April of each year.
- Previously made joint appointments of individuals from other institutions at UTSA are to be reviewed annually by the Division Director, no later than April. A list of those already holding such appointments who are being recommended by the Division Director and Dean for an additional joint appointment during the following academic year are to be submitted by each Dean to the Provost for approval and transmittal to the head of the other institution.
The Provost should also receive from each Dean a list of UTSA faculty members who have been offered an additional one-year joint appointment at another institution. If approved by the Provost , the decision will be communicated by the Dean to the appropriate individual at the other institution for completion of the necessary paperwork.
- In situations in which an individual is involved in minor but active participation on the secondary campus, no exchange of funds will be made. Where an individual has a substantial involvement in a teaching or research activity on the secondary campus, such as the assignment for the teaching of a course for a semester or a year, provisions will be made for an exchange of funds (under an Interagency Cooperation Contract, if a UT System component). Under such circumstances UTSA will enter into a contract for services which will not be directly related to the salary of the individual concerned. That is, the individual will continue to be paid full-time by his or her home campus, but an exchange of funds will be made for services rendered.