Handbook of Operating Procedures
Chapter 5 - Students
Publication Date: June 7, 2017
Policy Reviewed Date: June 3, 2026
Policy Owner: VP for Business Affairs

5.10 Student Tuition and Fee Installment Plan Requirements, Consequences for Nonpayment

I. POLICY STATEMENT

Section 54.007 of the Texas Education Code authorizes the Board of Regents of The University of Texas System (UT System) to provide alternatives for the payment of tuition and mandatory fees during the fall, spring, and summer semesters. UTSA allows the following payment alternatives:

Full tuition and fees payment in advance; or
30% tuition and fees payment before the start of semester, 35% payment before start of the sixth class week, and final 35% payment before start of the eleventh class week.
$500 tuition and fees deposit before the start of semester, 33% of remaining balance after deposit prior to the start of sixth class week, 33% of remaining balance before start of the eleventh class week, and final 33% of remaining balance before start of the fifteenth-class week.

If a student elects to pay tuition and fees by installment and is subsequently granted financial aid, the financial aid will be applied to the payment of tuition and fees currently owed and the balance of the financial aid, if any, will be paid to the student. A student whose financial aid awards are currently available to cover the total amount of tuition and fees, may not elect to pay by the installment plan option.

A student who fails to make full payment of tuition and fees, including any authorized incidental fees, by the date that such payments are due is subject to one or more of the following penalties at the option of the university.

hold against readmission;
withholding of degree, or denial of credits may occur in accordance with institutional policies, except where prohibited by federal regulations; and
any other penalty or action authorized by law

II. RATIONALE

This policy establishes the requirements of students and the administration regarding tuition and fee payments made by an installment plan, as well as potential adverse actions that may be taken because of an unpaid installment plan agreement. These requirements are established by the Education Code and Board of Regents rules.

III. SCOPE

This policy applies to any student of The University of Texas at San Antonio (UTSA) who elects to make tuition and fee payments through an installment plan option.

WEBSITE ADDRESS FOR THIS POLICY

https://www.utsa.edu/hop/chapter5/5.10.html

RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

University of Texas System Policies or the Board of Regents' Rules & Regulations
1. UT System Board of Regents Rule 50303 Debt of Students
State Statutes
1. Texas Education Code, Section 54.007 – Option to Pay Tuition by Installment
UTSA HOP Policies
1. UTSA HOP policy 5.08 Returned Checks and Debt of Students

VI. CONTACTS

If you have any questions about this HOP 5.10, Student Tuition and Fee Installment Plan Requirements, Consequences for Nonpayment, contact the following office(s):

Financial Services and University Bursar
210-458-4221
Fiscal Services Office
210-458-7000
email: fiscal.services@utsa.edu

VII. DEFINITIONS

Class week
1. Normally it consists of the seven week days inclusive of Monday through Sunday. The first calendar week of classes is considered a full class week, regardless of the day classes actually start. Class days refer to days the university schedules classes, not to the individual student's schedule.
Fee Types
1. Mandatory fees: required of every student enrolled as of the official enrollment date.
2. Course-specific fees: required of students when enrolled in particular courses with Board of Regent approved fees attached to the course section.
3. Incidental fees: fees approved by the Board of Regents when appropriate to recover the actual cost of material or services provided to the fee payer by the university.
Financial aid
1. Includes all forms of payment received by a student, or received by the university on behalf of a student, for the express purpose of defraying the cost of education. Financial aid includes grants, scholarships, loans, and stipends disbursed by the university.
Hold
1. Restriction on a student record that prohibits access to registration, grades, transcripts and / or diplomas may occur in accordance with institutional policies, except where prohibited by federal regulations.
Installment Payment Option
1. Option to pay tuition and fees in multiple payments over a specified period of time, with the first payment due before the semester or term begins and the final payment due before the semester or term ends.

VIII. RESPONSIBILITIES

Fiscal Services
1. Collect digital payment and plan agreement for each student requesting the installment payment option
2. Restrict installment option from those students with financial aid sufficient to pay for current semester balance
3. Place university holds on students who fail to make scheduled payments
Students
1. Apply for installment payment option when registering for Fall, Spring, or Summer terms
2. Acknowleddge digital payment plan agreement and make initial payment
3. Abide by payment terms and make payments as scheduled

IX. PROCEDURES

The installment payment plan option is offered in each long semester (Fall/Spring/Summer) for all students in good academic standing with no prior university holds.
After registration, each student must opt-in to the Installment Payment plan by choosing this option in the RowdyPay payment portal within the MyUTSA account (formally ASAP). There is a one-time $20 non-refundable fee assessed to each student who chooses this option, which is only allowed for mandatory tuition and fees. The first payment, which includes the installment fee, any non-mandatory assessments and the $500 or 30% of mandatory tuition and fees, must be paid by the scheduled deadline to hold registered classes.
Each student who chooses one of the installment payment option will be required to sign a promissory note and make payments as per the payment deadlines set for each semester. Non-receipt of the initial payment will result in removal from classes for non-payment. Late payment of any installment by the designated due dates will result in assessment of a $10 fee for each late payment and placement of a university hold on the student account.
Any written or electronic agreement authorized by the student must state that a student who fails to make full payment of tuition and fees by the specified due date, including incidental and late fees, may be prohibited from registering for classes until full payment is made. In addition, the student may not receive academic credit for work done during the semester or term.
University records may be adjusted to reflect failure to have properly enrolled for that semester or term. Any student failing to make an installment payment when due will have a university hold placed on their account that will prohibit readmission and will result in the withholding of grades and degree in accordance with institutional policies, except whee prohibited by federal regulations, and until the student clears the debt to the university.
Student holds are not removed without payment in full unless approved by the Director of Financial Services and University Bursar by submission of a written appeal.
In the event of non-payment to UTSA, one or more of the following actions may be taken:
1. Suspension;
2. Hold against readmission for the student;
3. Withholding of a degree to which the student otherwise would be entitled;
4. Removal from university housing; and/or
5. Placement of a past-due balance with a professional collection agency.

X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION

None

XI. FORMS AND TOOLS/ONLINE PROCESSES

UTSA Information Bulletin – Chapter 3

XII. APPENDIX