Chapter 9 - General Provisions
Publication Date: February 9, 2000
Responsible Executive: VP for Business Affairs
9.31 State Employment and Selective Service Registration
The statute, cited as Government Code, §'651.005, states in part, that:
An agency in any branch of state government may not hire a person as an employee if the person is of the age and gender that would require a person residing in the United States to register with the selective service system under federal law, unless the person presents proof of the person's: (1) registration with the selective service system as required by federal law; or (2) exemption from registration with the selective service system.
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Effective September 1, 1999 all males from eighteen up to twenty-six years of age must provide proof of registration or exemption prior to beginning state employment. The age requirement is up to the individual's 26th birthday. Upon attaining the 26th year of age, the registration verification process is no longer applicable.
This verification requirement is applicable to all categories of employees including faculty and student employees, classified employees, administrative and professional employees, temporary, and casual employees.
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There are few exceptions to the requirement to verify selective service registration. These include females, lawfully admitted non-immigrant aliens, e.g. those on visitor or student visas, members of diplomatic or trade missions and their families , and males who have reached the age of 26.
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Final candidates that are males from 18 up to 26 years of age are required to complete a University of Texas Service Registration Verification Form and provide proof of registration or exemption prior to employment. Proof of registration includes the individual's selective service registration acknowledgment card or a copy of the individuals's on-line verification screen from the Selective Service Systems's web page. Individuals can complete the required registration process by completing and submitting a registration card at any U. S. Post Office, or by accessing Register On-Line Now on the selective service web page at http://www.sss.gov. Those individuals that register at a U.S. Post Office must provide proof of registration prior to hire.
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Any offer of employment to a male candidate 18 years up to the 26th year of age is to be considered conditional until he has provided proof of registration with the Selective Service or exemption from the requirement. If a candidate for employment is unable or unwilling to provide registration verification, he can not be employed.
Applicants should not be permitted to work at all until satisfactory proof of registration has been provided to the university.
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The registration verification form is to be completed only for the finalist candidate.
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The statutory requirement cited in Government Code §651.005 only applies to individuals hired after September 1, 1999. Persons employed before September 1, 1999 and still on the payroll are not required to provide evidence of selective service registration or exemption.
WHO MUST REGISTER
| Category | Yes | No |
|---|---|---|
| All male U.S. citizens born after December 31, 1959, who are 18 but not yet 26 years old, except as noted below: |
X
|
|
| Military-related | ||
| Members of the Armed Forces on active duty (active duty for training does not constitute "active duty" for registration purposes) |
Xa
|
|
| Cadets and Midshipmen at Service Academies or Coast Guard Academy |
Xa
|
|
| Cadets at the Merchant Marine Academy |
X
|
|
| Students in Officer Procurement Programs at the Citadel, North Georgia College, Norwich University, and Virginia Military Institute |
Xa
|
|
| National Guardsmen and Reservists not on active duty |
X
|
|
| Delayed Entry Program enlistees |
X
|
|
| ROTC Students |
X
|
|
| Separatees from Active Miliary Service, separated for any reason before age 26 |
Xa
|
|
| Men rejected for enlistment for any reason before age 26 |
X
|
|
| Civil Air Patrol members |
X
|
|
| Aliensb | ||
| Lawful nonimmigrants on visas (e.g., diplomatic and consular personnel and families, foreign students, tourists with unexpired Forms 1-94, 1-95A, or Border Crossing Documents 1-185, 1-186, 1-586, or 1-444) |
X
|
|
| Permanent resident aliens |
X
|
|
| Special (seasonal) agricultural workers (1-688) |
X
|
|
| Special agricultural workers (1-688A) |
X
|
|
| Refugee, parolee, and asylee aliens |
X
|
|
| Undocumented (illegal) aliens |
X
|
|
| Dual national U.S. citizens |
X
|
|
| Confined Incarcerated, or hospitalized or institutionalized for medical reasons |
Xa
|
|
| Handicapped physically or mentally Able to function in public with or without assistance |
X
|
|
| Continually confined to a residence, hospital, or institution |
X
|
Selective Service registration may be verified through the Internet at http://www.sss.gov/
aMust register within 30 days of release unless already age 26, or already registered when released , or unless exempt during entire period age 18 through 25.
bResidents of Puerto Rico, Guam, Virgin Islands, and Northern Mariana Islands are U.S. citizens. Citizens of American Samoa are nationals and must register when they are habitual residents in the United States. Habitual residence is presumed whenever a national or a citizen of the Republic of the Marshall Islands or the Federated States of Micronesia resides in the United States for more than one year in any status, except as a student or employee of the government of his homeland.