Application for Housing

 

how to Apply

UTSA students should complete an UTSA Online Housing Application and Contract. A $200.00 deposit must be submitted after you have completed your housing application and contract.  $50.00 is held as a non-refundable application fee. Once you have completed your housing application and contract you will receive an email with the directions for paying your housing deposit.  Before you move in to a particular complex, your application and deposit may be transferred within the UTSA housing system. The deposit will be refunded upon request, if all cancellation criteria are met and all monies owed to the particular complex have been paid. Deposits are applied against unnecessary wear and damages, and are used to deter late cancellations. The date on which the deposit is received will establish priority for particular assignments.

Students choosing to live at the University Oaks or Chisholm Hall should be advised that the lease addendum contains the following provision:

If you intend to leave the Premises permanently, whether on or prior to the Ending Date, and you want us to return to you any remaining Security Deposit, you must provide the Manager with forty-five (45) days advance written notice of the specific date by which you will leave and you must pay all Rent through the Ending Date by the time you move out. Verbal notice is not sufficient. We suggest that you use our form for a move-out notice. If you do not, you are responsible for obtaining the Manager’s written acknowledgment that the move-out notice has been received. If you do not give us a written move-out notice, or renew your lease, at least forty-five (45) days prior to your Ending Date, we will assume you are moving out, and we will attempt to lease your space to another resident. Even if you give proper notice you are not released from liability under the Lease unless all payments through the Ending Date have been made. If you do not give us the move-out notice as described above we will deduct $150.00 from your Security Deposit.

 

The online application process is temporarily down.  To apply to the following communities:

 
Chaparral Village and Laurel Village

Please complete attached application and fax it to 210-458-6201 or mail it to Housing and Residence Life One UTSA Circle, San Antonio, TX 78249
Please mail your housing deposit and included your banner number on the check to:
              
UTSA Fiscal Services    
One UTSA Circle
 San Antonio, TX  78249

Or call 210-458-8000 and make a deposit payment by credit card (Discover, American Express and MasterCard) with Fiscal Services. A 1.855% fee will be added to each credit card transaction.  Visa is not accepted by the University.  Please include the student’s name and Banner ID number on all payments made with checks.
 
For Chisholm Hall:
http://www.campushousing.com/chisholm/html/index.php

For University Oaks:
http://www.campushousing.com/utsa/

 

Housing Application

For Chaparral Village and Laurel Village applications, view the Housing License Agreement

Housing Contracts/Leases

Contracts/Leases are only distributed and accepted if you have been fully admitted to UTSA. Students may apply for on-campus housing at any time. Space is reserved on a first-come first-served basis.

Effective January 1, 2010, the State of Texas requires that all students, new or transfer, attending UTSA, who are requesting to live on campus, must show proof of receiving the vaccination against Bacterial Meningitis.  The vaccination must be obtained at least 10 days prior to checking into the residence halls, or one must provide an affidavit or certificate from a physician stating that the vaccination would be injurious to the health and well being of the student or stating that the vaccination has been declined for reasons of conscience.  There may be a delay between the date of the request for the affidavit form and receipt of the form from the Department of State Health Services.  Students who plan to request an exemption should make the request early enough to allow time to complete and notarize the affidavit prior to submission to the Office of Housing and Residence Life. For more information, including a printable order form, see http://www.dshs.state.tx.us/immunize/docs/faq_exemption.pdf

Required by State Statute

Students may choose either:

 

Type of Contract/Lease	Period	Availability
Academic Year	August through May	Chisholm, U. Oaks, Chaparral and Laurel Village
Full Year	August through August	U. Oaks
Spring Only	January through May	Chisholm, U. Oaks, Chaparral Village and Laurel Village
Summer Only	May through August	U. Oaks and Laurel Village

 

Fall only contracts are not available at any of the four complexes.

It is important that you read and understand any housing contract before you sign and make that commitment. It is important to know cancellation deadlines, penalties for leaving at mid-year or during the contract period, and eviction penalties. For Chaparral Village applications, view the Housing License Agreement.

 

Assignments

Both UTSA and Campus Living Villages (CLV) provide residential facilities on our campus. Due to contractual obligations between the University and CLV, housing assignments are based on student demographics. However, you may REJECT any assignment and be placed within the housing facility of your choice if space is available.

We understand you have a housing preference; however, due to our contractual obligations to CLV, you will be automatically assigned to Chisholm Hall. You will have the choice to either accept the assignment or reject it and be assigned to another complex. All rejections for Chisholm Hall will result in an automatic reassignment to University Oaks. You will have the choice to either accept this assignment or reject it and be reassigned to Chaparral Village or Laurel Village.

Your rejection of the assignments to both Chisholm Hall and University Oaks results in an automatic reassignment to Chaparral Village or Laurel VIllageat UTSA. This is the process we must follow in order to place any student in Chaparral Village or Laurel Village.

Once you have chosen the housing assignment you prefer you will complete your housing agreement (contract) online by electronically intitaling the agreement.

 

Roommate Matching

Roommate requests are honored when possible. Roommate requests need to be mutual. It is difficult for us to honor roommate requests when they are not mutual. Roommates must also be assigned to the same type of unit, i.e., both need to be assigned to either a 4-bedroom or 2-bedroom unit. Roommate assignments are made beginning in July so both roommates must have their roommate requests and a completed, signed contract on file in order for us to assign them together in the same room. One person cannot hold a space for another person.

For residents that do not have specific roommate requests, we will match roommates together using specific criteria that we have found works best. There is no 100% guarantee that roommates will get along no matter what criteria is used in matching. However, our staff is committed to assist residents in meeting and interacting with their assigned roommates.

 

Dates and Deadlines

Cancellation Deadlines

Once the agreement/contract has been signed online, the cancellation deadlines must be met for any refunds to occur. Cancellation requests must be made to the specific housing complex that a student accepts. It is important that students and their parents know and understand the specific cancellation criteria for the individual complexes.

 

Maintenance Portal

The Maintenance portal is temporarily closed.  To submit a work order or request maintenance please call or come to the front desk during normal desk hours.  Laurel Village 210-458-6200 or Chaparral Village 210-458-6830

Or send an email to UTSAHousingMaintenance@UTSA.edu with the following information:

First and Last Name
Building, Unit and Bedroom Number   
 Example:  3.101.A  building 3 unit 101 bedroom A

Phone number with area code

 Date/Time of reporting
  Description of issue
 However, if you have an emergency during regular desk hours call immediately do not send an email.

After Hours Emergencies:
Chaparral Village RA On Call
210-889-0481    
210-336-2578

Laurel Village RA On Call
210-336-2578
210-889-0026