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Data Warehouse Glossary


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To see the definiton for one of the terms for the Class Sections template, click on one of the words below or you can scroll down until you find the term you are looking for.



Academic Year Term


Academic Year - An academic year is comprised of multiple semesters, starting with the fall semester in one calendar year and ending with the summer semester of the next calendar year. For example Academic Year 2004-2005 is fall 2004 – summer 2005.

Term – Indicates the semester such as fall, spring or summer. This dimension also includes the calendar year (i.e. fall 2004).


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Academic Years Ago


This dimension is a way of selecting the most current “X” number of years of data. For instance if the current term was fall 2011 and the report was needed for 5 years the items (Blank),1,2,3 and 4 would be selected. This report would then provide data from fall 2007 – fall 2011. See table below for details assuming the current semester is fall 2011.

Value Attribute
-1 For Future Use
(Blank) Current Year
1 2010
2 2009
3 2008
4 2007

NOTE

  • The current academic is always (Blank). For instance if it was fall 2011 and (Blank) was chosen, only data from the fall 2011 semester would be chosen.

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Average Class Capacity


This is the average number of seats available for student across all selected course sections.


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Average Class Size


This is the average number of students filling the available seats across all selected sections.


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Average Student Age


This is the average age of the students across all selected sections.


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Cancelled


This field is yes/no indicator which shows whether or not the course section was cancelled. “No” is selected by default.


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College and Department


College – This is the college where the class was taught.

Department – This is the department where the class was taught.


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Course Level


This identifies the level or difficulty of the selected course sections. The different levels include developmental, freshman, sophomore, junior, senior, master’s, and doctoral.


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Faculty Member


This is the person who taught the selected course sections. In cases where multiple faculty members are teaching a single course only the primary instructor is included.


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GPA


The calculation of grade points earned for the credit hours attempted in a semester or term. For example, a student enrolls in 12 semester credit hours, each course is 3 credit hours, and earns an A, B, C & F.

A = 4 points x 3 semester credit hours = 12 grade points
B = 3 points x 3 semester credit hours = 9 grade points
C = 2 points x 3 semester credit hours = 6 grade points
F = 0 points x 3 semester credit hours = 0 grade points

Add up the credit hours attempted = 12

Add up the grade points earned = 27

Divide the grade points by the credit hours for GPA = 2.25

The student records system keeps a calculation for each semester or term of UTSA coursework and also gives an overall UTSA GPA for all semesters or terms of UTSA coursework.


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GPA Credits


The number calculated from the course semester credit hours multiplied by total completions. If course is three (3) credit hours and there are 20 students enrolled, the GPA credits will be 60 (3 x 20). If a course does not contribute to GPA, this will be blank.


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Grade Points


The points students earn for each letter grade earned and is used to determine grade point average.

Grade Grade Points
A 4 points
B 3 points
C 2 points
D 1 points
F 0 points

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Instructional Mode


This is the primary way a course is taught (e.g. face-to-face, distance learning, etc.).


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Location Building and Room


Location – This is the campus location where the course was taught (e.g. Main Campus or Downtown Campus).

Building Name – This is the name of the building where the course was taught.

Room Number – This is the room number where the course was taught.


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Rate of Completion


This includes the percentage of students who completed and received credit in the selected course section. To receive credit, a grade between A-D must have been awarded.


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Rate of Conclusion


This includes the percentage of students who completed the selected course section.


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Rate of Success


This includes the percentage of students who completed and received a grade of C or better for undergraduate coursework or a grade of B or better for graduate coursework for the selected course section.


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Rate of Utilization


This is the percentage of class size divided by the total capacity of classroom.


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Rate of Withdrawal


This is the percentage of students who withdrew or dropped the selected course section.


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Section Number


This is the number or letter-number combination used to identify each section offered for a specific course.


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Semester Credit Hours


The number of hours a course is worth determined by the hours it meets in a semester. For example, a one-semester credit hour course meets one hour per week in a semester; two-semester credit hour course meets two hours per week; three-semester credit hour course meets three hours per week; and so on. Summer courses are condensed, but the actual class time is the same as long semesters.


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Semester


A semester is a term within an academic year during when courses are offered; such as fall, spring, or summer.


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Student Contact Hours


This is the number of hours a faculty member spends with students across all selected sections.


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Subject and Course


Subject – The specific area of study and is identified by a two to four letter code.

Level – This identifies the level or difficulty of the selected course sections. The different levels include developmental, freshman, sophomore, junior, senior, master’s, and doctoral.

Course Number – This is the number that identifies each course within a subject area.

Section - A number or letter-number combination used to identify each section offered for a specific course.


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Total Capacity


The total number of available seats in a classroom or laboratory.


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Total Class Size


The number of students enrolled for each course as of census day for that term.


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Total Completions


This includes the number of students who completed and received credit in the selected course section. To receive credit, a grade between A-D must have been awarded.


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Total Conclusions


This includes the number of students who completed the selected course section. This includes all letter grades of A-F.


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Total Successes


This includes the number of students who completed and received a grade of C or better for undergraduate coursework or a grade of B for graduate coursework for the selected course section.


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Total Withdrawals


This includes the number of students who withdrew or dropped the selected course section.


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To see the definiton for one of the terms for the Student Classes template, click on one of the words below or you can scroll down until you find the term you are looking for.



Academic Standing End of Term


A student's academic standing is determined by their UTSA Grade Point Average as of the end of the semester.

From the UTSA Information Guide: “Students remain in good standing when they maintain a UTSA grade point average of 2.0 or higher. Students who fail to maintain the minimum required grade point average of 2.0 in all work attempted at UTSA will be placed on academic warning, academic probation, or academic dismissal as appropriate.”

For details on each of these Academic Standings please see: http://utsa.edu/infoguide/ch4ug.html#ugas.


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Academic Year Term


Academic Year - An academic year is comprised of multiple semesters, starting with the fall semester in one calendar year and ending with the summer semester of the next calendar year. For example Academic Year 2004-2005 is fall 2004 – summer 2005.

Term – Indicates the semester such as fall, spring or summer. This dimension also includes the calendar year (i.e. fall 2004).


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Academic Years Ago


This dimension is a way of selecting the most current “X” number of years of data. For instance if the current term was fall 2011 and the report was needed for 5 years the items (Blank),1,2,3 and 4 would be selected. This report would then provide data from fall 2007 – fall 2011. See table below for details assuming the current semester is fall 2011.

Value Attribute
-1 For Future Use
(Blank) Current Year
1 2010
2 2009
3 2008
4 2007

NOTE

  • The current academic is always (Blank). For instance if it was fall 2011 and (Blank) was chosen, only data from the fall 2011 semester would be chosen.

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Admissions County


Student’s county of origin at time of admission, this is only valid for students who originally applied from a Texas county. Students who applied from out of state (or country) would not have an admissions county. The (Blank)’s mean that the student was either out of state, international or did not have a county listed in Banner.


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Admissions Nation


Student’s nation of origin at time of admission, this is only valid for students who originally applied from out of the country. Students who applied from the United States would not typically have an admissions nation. The (Blank)’s mean that the student was either from the United States or did not have a nation listed in Banner.


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Admissions State


Student’s state of origin at time of admission, this is only valid for students who originally applied from the United States. Students who applied from out of the country would not typically have an admissions state. The (Blank)’s mean that the student was either from another country or did not have a state listed in Banner.


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Age Group


The student’s age group is based on their age as of the census day of the semester they were enrolled. There are seven groups ranging from 0 to 99 in various increments.


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Average Class Capacity


This is the average number of seats available for student across all selected course sections.


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Average Class Size


This is the average number of students filling the available seats across all selected sections.


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Average Student Age


This is the average age of the students across all selected sections.


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Campus


This is based on the location of the course(s) that the student is enrolled in. There are three categories as defined below:

  • Downtown Campus - Student is enrolled in courses at the Downtown campus only
  • Main and Downtown - Student is enrolled in courses at both the Main and Downtown campus
  • Main Campus - Student is enrolled in courses at the downtown campus only

Note that students are likely to be classified into different categories each semester depending on where their courses are located.


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Classification CB Rule


Student Level CB Rule - This is based on the student classification (described below). Freshmen, Sophomores, Juniors and Seniors are classified as Undergraduate. Post Baccalaureate, Master’s and Doctoral students are all classified in separate levels.

Classification CB Rule - This is based on the number of hours or level of the student as of the census day for the semester. For undergraduates the classification is based on the number of hours earned as of census day (see below):

Freshmen: 0 to 29 hours earned
Sophomore: 30 to 59 hours earned
Junior: 60 to 89 hours earned
Senior: 90 or more hours earned

For Post-Baccalaureate and other graduate students it is based on a combination of the degree they are seeking and the degree they have earned.

Post-Baccalaureate: a student possessing a baccalaureate degree but who has not been admitted to a graduate program and is not currently enrolled in an undergraduate degree program. (Texas Higher Education Coordinating Board definition) These students may be seeking a certificate or may be non-degree seeking students.

Masters: Students who are seeking a master’s degree
Doctoral: Students who are seeking a doctoral degree

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College and Department


College – This is the college where the class was taught.

Department – This is the department where the class was taught.


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Course Level


This identifies the level or difficulty of the selected course sections. The different levels include developmental, freshman, sophomore, junior, senior, master’s, and doctoral.


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Credit Level


This indicates whether the course is college level or developmental level. For instance, if students are not Texas Success Initiative (TSI) compliant in math they will enroll in a developmental mathematics course prior to enrolling in the college level math course.


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Credit Status


The current registration status for each student by course as of the time the data warehouse was updated. This item will change throughout the semester based on the students current enrollment status. For instance if a student dropped a course via the Web they would have a status of “Drop Course-Auto W Web” for the course they dropped.


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Declared College


The college a student is enrolled in is based on the program of study (major and concentration) they have declared as of the census date. For instance if a student is a Biology major as of census day they would be classified in the College of Sciences.


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Declared Concentration


Some majors offer specializations in areas related to the major for students to choose from. For example Biology majors may choose a concentration of Neurobiology. The declared concentration is as of census day.


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Declared Degree


The degree the student will earn after successfully completing the program. For example, at the Bachelor’s level the degree earned can be a Bachelor of Arts, Bachelor of Science, Bachelor of Business Administration, etc.


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Declared Department


The declared department is based on the student’s declared program of study (major and concentration) as of the census date. For instance if a student is a Biology major as of census day they would be classified in the Department of Biology.


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Declared Major


The field of study the student has chosen to pursue a degree in.


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Declared Minor


The field of study the student has chosen to pursue a minimum of 18 semester credit hours in. This is separate from the student’s declared major and is optional; therefore the majority of students will not have a minor.


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Declared Program


The field of study the student has chosen to pursue a degree in which also includes the concentration (if applicable) and degree. For example, if a student was pursuing a Bachelor of Science degree in Biology with a concentration in Neurobiology, their declared program would be Biology-Neurobiology (BS-BIO-NEUR).


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Enrolled


This field is a yes/no indicator which shows whether or not the student was registered for courses as of the census day for the term selected. A “Yes” indicates a student was registered for courses as of the census day while a “No” indicates they were not registered as of census day.


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Ethnicity


This indicates whether or not the student has identified themselves as Hispanic or Non-Hispanic. The (Blank) indicates that a student has not answered this question during admissions or registration.


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Faculty Member


This is the person who taught the selected course sections. In cases where multiple faculty members are teaching a single course only the primary instructor is included.


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Flex Class


From Texas Higher Education Coordinating Board: “Classes whose census date is after the official census date of the regular term.” Classes marked with “Yes” are flex entry courses, classes marked with “No” span the typical semester.


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Full-Time or Part-Time


Students are classified by their course load and level as of the census day using this indicator. For undergraduate students, they must be enrolled in 12 hours to be considered full-time, for graduate level students (including post-baccalaureate, master’s and doctoral) they must be enrolled in 9 hours to be considered full-time. All students who do not meet these criteria are classified as part-time students.


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Gender


Field indicates whether the student identified themselves as a Male or Female. The (Blank) indicates that the student has not answered this question during the admissions or registration process.


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GPA


The calculation of grade points earned for the credit hours attempted in a semester or term. For example, a student enrolls in 12 semester credit hours, each course is 3 credit hours, and earns an A, B, C & F.

A = 4 points x 3 semester credit hours = 12 grade points
B = 3 points x 3 semester credit hours = 9 grade points
C = 2 points x 3 semester credit hours = 6 grade points
F = 0 points x 3 semester credit hours = 0 grade points

Add up the credit hours attempted = 12

Add up the grade points earned = 27

Divide the grade points by the credit hours for GPA = 2.25

The student records system keeps a calculation for each semester or term of UTSA coursework and also gives an overall UTSA GPA for all semesters or terms of UTSA coursework.


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GPA Credits


The number calculated from the course semester credit hours multiplied by total completions. If course is three (3) credit hours and there are 20 students enrolled, the GPA credits will be 60 (3 x 20). If a course does not contribute to GPA, this will be blank.


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Grade Points


The points students earn for each letter grade earned and is used to determine grade point average.

Grade Grade Points
A 4 points
B 3 points
C 2 points
D 1 points
F 0 points

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High School


Contains the high school the student graduated from if it is populated in Banner. The majority of transfer students and graduate students do not have any high school listed.


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Instructional Mode


This is the primary way a course is taught (e.g. face-to-face, distance learning, etc.).


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Last Attempt


We are currently researching this definition.


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Last Term Attended


Last Term Attended - This is the last Academic Year that the student was enrolled at UTSA at any level. It is based on the most recent semester they attended (also see Semester definition below).

Semester - This is the semester that the student was last enrolled at UTSA at any level. For instance if a student was last enrolled in fall 2011 their indicator would be 201210. Note that in looking at prior terms only the most current Last Term Attended will be displayed.


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Mailing Address


State - The state of the student’s mailing address, note that this comes directly from Banner. Students who have a (Blank) listed have not provided a State in their mailing address. This may be because they are international or their address is not updated in Banner.

City - The city of the student’s mailing address, note that this comes directly from Banner. Students who have a (Blank) listed have not provided a city in their mailing address. This is because they are do not have a city listed in Banner.


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Number of Attempts


We are currently researching this definition.


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Previous Grade


This is grade that the student earned in their prior attempt at the course. For instance if a student enrolled in SOC 1013 if fall 2011 and earned a D and then attempted the course a second time in spring 2012 this field would be populated with the D for the spring 2012 term.


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Race African American


Yes/No indicator which shows whether or not the student self-identified with the African American race.


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Race American Indian


Yes/No indicator which shows whether or not the student self-identified with the American Indian race.


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Race Asian


Yes/No indicator which shows whether or not the student self-identified with the Asian race.


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Race International


Yes/No indicator which shows whether or not the student is an international student.


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Race IPEDS


This indicator condenses the other Race indicators into one location. In this indicator a student will only be counted one-time based on the methodology used by the Integrated Postsecondary Educational Data Survey (IPEDS).

If a student is classified as an International student, they would be assigned the International category. If a student is Hispanic, regardless of race indicated, they were assigned to the Hispanic category. Students who chose multiple races were assigned to the “Two or more races” category. Finally students who chose only one race were assigned to the race category they had chosen. If a student was not classified as an International student and not Hispanic and did not choose any Race category, they were assigned to the Unknown category.


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Race Pacific Islander


Yes/No indicator which shows whether or not the student self-identified with the Pacific Islander race.


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Race Unknown


Students who have not answered the Race or Ethnicity category have been placed into the unknown category.


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Race White


Yes/No indicator which shows whether or not the student self-identified with the White race.


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Rate of Completion


This includes the percentage of students who completed and received credit in the selected course section. To receive credit, a grade between A-D must have been awarded.


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Rate of Conclusion


This includes the percentage of students who completed the selected course section.


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Rate of Success


This includes the percentage of students who completed and received a grade of C or better for undergraduate coursework or a grade of B or better for graduate coursework for the selected course section.


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Rate of Utilization


This is the percentage of class size divided by the total capacity of classroom.


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Rate of Withdrawal


This is the percentage of students who withdrew or dropped the selected course section.


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Retention and Graduation Status


This indicator shows the student’s status as of the time period requested, the statuses are defined below:

  • Unknown - The status of student is unavailable.
  • Retained; Same Major - Student returned to UTSA from a prior semester with the same major.
  • Retained; New Major - Student returned to UTSA from a prior semester with a different major.
  • Transfer Out - Student left UTSA and enrolled in another institution, based on National Student Clearinghouse data.
  • Stop Out - Student left UTSA and did not enroll for at least one fall or spring semester. If a student is enrolled in the spring, but does not enroll in the summer and then returns in the fall they are not counted as a stop out.
  • Drop Out - Student left UTSA and did not return
  • Graduated; Returned; Same Major - Student graduated UTSA and then returned with the same major, most likely at the graduate level.
  • Graduated; Returned; New Major - Student graduated UTSA and then returned with a different major at any level.
  • Graduated; Transfer Out - Student graduated from UTSA and then enrolled in another institution based on Student Clearinghouse Data.
  • Graduated; Did Not Return - Graduated from UTSA and did not return.

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Retention End of Term Status


This indicator shows the student status as of the end of the term, the statuses are defined below:

  • Retained; Same Major - Student was still enrolled at the end of the semester and had the same major.
  • Retained; Different Major - Student was still enrolled at the end of the semester, but had changed majors.
  • Drop Out - This term means the student did not return, they may have graduated, transferred out or dropped out.

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Retention Start of Term Status


This indicator shows the student’s status as of the start of the term. The statuses are defined below:

  • Continuing; Same Major - Student was enrolled in a prior semester and is continuing this semester with the same major.
  • Continuing; New Major - Student was enrolled in a prior semester, but is continuing this semester with a different major.
  • Transfer In - Student is a new transfer student for this semester.
  • Stop In - Student is enrolling at UTSA on a temporary basis; they do not intend to earn a degree from UTSA.
  • New - Student is new to UTSA this semester.

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Section Number


This is the number or letter-number combination used to identify each section offered for a specific course.


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Semester


A semester is a term within an academic year during when courses are offered; such as fall, spring, or summer.


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Starting Cohort


This field is not currently populated with valid data.


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Student Contact Hours


This is the number of hours a faculty member spends with students across all selected sections.


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Student Level


Based on UTSA student classification this dimension is a condensed version which places students into level based on their UTSA classification.

  • Undergraduate - Undergradate Teaching Certificate, Freshmen, Junior, Sophomore, Senior Special Undergraduate.
  • Masters-Graduate - Graduate, Master's, Non-degree Seeking Graduate, Special Graduate
  • Doctoral-Graduate - Doctoral only

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Subject and Course


Subject – The specific area of study and is identified by a two to four letter code.

Level – This identifies the level or difficulty of the selected course sections. The different levels include developmental, freshman, sophomore, junior, senior, master’s, and doctoral.

Course Number – This is the number that identifies each course within a subject area.

Section - A number or letter-number combination used to identify each section offered for a specific course.


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Taking Flex Courses


This indicator shows whether a student was enrolled in courses which do not span the typical semester. They may also be enrolled in regular courses in addition to flex courses. These courses typically either start later or end earlier than the standard semester.


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Term Index


This is based on the number of Terms a student has been enrolled at UTSA so their first term would be Year 1, Term 1, their second semester (assuming they enrolled in the following semester) would be Year 1 Term 2. This is based on the Starting Cohort indicator which is not currently populated. Many students are (Blank) here because the Data Warehouse does not span the full history of UTSA.


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Total Capacity


The total number of available seats in a classroom or laboratory.


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Total Class Sections


The total number of sections of a particular course offered. For instance if the course selected was Biology 1013 and there were 14 sections offered, this number would be 14.


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Total Class Size


The number of students enrolled for each course as of census day for that term.


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Total Completions


This includes the number of students who completed and received credit in the selected course section. To receive credit, a grade between A-D must have been awarded.


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Total Conclusions


This includes the number of students who completed the selected course section. This includes all letter grades of A-F.


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Total Successes


This includes the number of students who completed and received a grade of C or better for undergraduate coursework or a grade of B for graduate coursework for the selected course section.


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Total Withdrawals


This includes the number of students who withdrew or dropped the selected course section.


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Tuition Status


This field is used to determine what rate of tuition the student will pay during the semester. It is based on a combination of items such as residency, veteran status and other waivers.


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UTSA Graduation Status


This indicator shows whether a student graduated during the time period selected. If only the current semester is selected this indicator will be “Did not Graduate” for all students.


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Untitled Document

To see the definiton for one of the terms for the Student Degrees template, click on one of the words below or you can scroll down until you find the term you are looking for.



Academic Year Term


Academic Year - An academic year is comprised of multiple semesters, starting with the fall semester in one calendar year and ending with the summer semester of the next calendar year. For example Academic Year 2004-2005 is fall 2004 – summer 2005.

Term – Indicates the semester such as fall, spring or summer. This dimension also includes the calendar year (i.e. fall 2004).


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Academic Years Ago


This dimension is a way of selecting the most current “X” number of years of data. For instance if the current term was fall 2011 and the report was needed for 5 years the items (Blank),1,2,3 and 4 would be selected. This report would then provide data from fall 2007 – fall 2011. See table below for details assuming the current semester is fall 2011.

Value Attribute
-1 For Future Use
(Blank) Current Year
1 2010
2 2009
3 2008
4 2007

NOTE

  • The current academic is always (Blank). For instance if it was fall 2011 and (Blank) was chosen, only data from the fall 2011 semester would be chosen.

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Awarded College


The college based on the program of study (major and concentration) that a student earned a degree in. For instance, if a student earned a degree in Biology their college is classified in the College of Sciences.


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Awarded Concentration


Some majors offer specializations in areas related to the major for students to choose from. For example Biology majors may choose a concentration of Neurobiology. The awarded concentration is the concentration a student earned their degree in.


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Awarded Degree


This is what the student earned at the completion of their program. For example at the Bachelor’s level the degree can be a Bachelor of Arts, Bachelor of Science, Bachelor of Business Administration, etc.


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Awarded Department


The awarded department is based on the program of study a student has earned their degree in. For instance if a student has graduated with a degree in biology then they would be classified in the Department of Biology.


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Awarded Major


The awarded major is the field of study that a student earned a degree in.


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Awarded Minor


The field of study a student has earned a degree in with a minimum of 18 semester credit hours in. This is separate from the student’s major and is optional.


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Awarded Program


The field of study the student earned a degree in which also includes the concentration (if applicable) and degree. For example, if a student earned a Bachelor of Science degree in Biology with a concentration in Neurobiology, their awarded program would be Biology-Neurobiology (BS-BIO-NEUR).


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Degree Level


The level of degree a student has earned. For example, a student can earn a Bachelor’s degree, Master’s Degree, or Doctoral Degree.


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Ethnicity


This indicates whether or not the student has identified themselves as Hispanic or Non-Hispanic. The (Blank) indicates that a student has not answered this question during admissions or registration.


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Gender


Field indicates whether the student identified themselves as a Male or Female. The (Blank) indicates that the student has not answered this question during the admissions or registration process.


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Headcount Duplicated


The number of students that earned a degree during the time period selected. If a student earned multiple degrees they would be counted for every degree earned.


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Headcount Unduplicated


The number of students that earned a degree during the time period selected. If a student earned one degree or multiple degrees they will be counted one time regardless for how many degrees earned.


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High School


Contains the high school the student graduated from if it is populated in Banner. The majority of transfer students and graduate students do not have any high school listed.


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Last Term Attended


Last Term Attended - This is the last Academic Year that the student was enrolled at UTSA at any level. It is based on the most recent semester they attended (also see Semester definition below).

Semester - This is the semester that the student was last enrolled at UTSA at any level. For instance if a student was last enrolled in fall 2011 their indicator would be 201210. Note that in looking at prior terms only the most current Last Term Attended will be displayed.


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Mailing Address


State - The state of the student’s mailing address, note that this comes directly from Banner. Students who have a (Blank) listed have not provided a State in their mailing address. This may be because they are international or their address is not updated in Banner.

City - The city of the student’s mailing address, note that this comes directly from Banner. Students who have a (Blank) listed have not provided a city in their mailing address. This is because they are do not have a city listed in Banner.


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Mailing Address Zip


The ZIP code of the student’s mailing address as of census day for each term.


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Race African American


Yes/No indicator which shows whether or not the student self-identified with the African American race.


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Race American Indian


Yes/No indicator which shows whether or not the student self-identified with the American Indian race.


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Race Asian


Yes/No indicator which shows whether or not the student self-identified with the Asian race.


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Race International


Yes/No indicator which shows whether or not the student is an international student.


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Race IPEDS


This indicator condenses the other Race indicators into one location. In this indicator a student will only be counted one-time based on the methodology used by the Integrated Postsecondary Educational Data Survey (IPEDS).

If a student is classified as an International student, they would be assigned the International category. If a student is Hispanic, regardless of race indicated, they were assigned to the Hispanic category. Students who chose multiple races were assigned to the “Two or more races” category. Finally students who chose only one race were assigned to the race category they had chosen. If a student was not classified as an International student and not Hispanic and did not choose any Race category, they were assigned to the Unknown category.


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Race Pacific Islander


Yes/No indicator which shows whether or not the student self-identified with the Pacific Islander race.


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Race Unknown


Students who have not answered the Race or Ethnicity category have been placed into the unknown category.


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Race White


Yes/No indicator which shows whether or not the student self-identified with the White race.


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Semester


A semester is a term within an academic year during when courses are offered; such as fall, spring, or summer.


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Starting Cohort


This field was used to indicate whether or not a student was part of the entering cohort, however it is currently not updated.


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Tuition Status


This field is used to determine what rate of tuition the student will pay during the semester. It is based on a combination of items such as residency, veteran status and other waivers.


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Untitled Document

To see the definiton for one of the terms for the Student Terms template, click on one of the words below or you can scroll down until you find the term you are looking for.



Academic Standing End of Term


A student's academic standing is determined by their UTSA Grade Point Average as of the end of the semester.

From the UTSA Information Guide: “Students remain in good standing when they maintain a UTSA grade point average of 2.0 or higher. Students who fail to maintain the minimum required grade point average of 2.0 in all work attempted at UTSA will be placed on academic warning, academic probation, or academic dismissal as appropriate.”

For details on each of these Academic Standings please see: http://utsa.edu/infoguide/ch4ug.html#ugas.


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Academic Year Term


Academic Year - An academic year is comprised of multiple semesters, starting with the fall semester in one calendar year and ending with the summer semester of the next calendar year. For example Academic Year 2004-2005 is fall 2004 – summer 2005.

Term – Indicates the semester such as fall, spring or summer. This dimension also includes the calendar year (i.e. fall 2004).


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Academic Years Ago


This dimension is a way of selecting the most current “X” number of years of data. For instance if the current term was fall 2011 and the report was needed for 5 years the items (Blank),1,2,3 and 4 would be selected. This report would then provide data from fall 2007 – fall 2011. See table below for details assuming the current semester is fall 2011.

Value Attribute
-1 For Future Use
(Blank) Current Year
1 2010
2 2009
3 2008
4 2007

NOTE

  • The current academic is always (Blank). For instance if it was fall 2011 and (Blank) was chosen, only data from the fall 2011 semester would be chosen.

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Admissions County


Student’s county of origin at time of admission, this is only valid for students who originally applied from a Texas county. Students who applied from out of state (or country) would not have an admissions county. The (Blank)’s mean that the student was either out of state, international or did not have a county listed in Banner.


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Admissions Nation


Student’s nation of origin at time of admission, this is only valid for students who originally applied from out of the country. Students who applied from the United States would not typically have an admissions nation. The (Blank)’s mean that the student was either from the United States or did not have a nation listed in Banner.


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Admissions State


Student’s state of origin at time of admission, this is only valid for students who originally applied from the United States. Students who applied from out of the country would not typically have an admissions state. The (Blank)’s mean that the student was either from another country or did not have a state listed in Banner.


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Age Group


The student’s age group is based on their age as of the census day of the semester they were enrolled. There are seven groups ranging from 0 to 99 in various increments.


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Campus


This is based on the location of the course(s) that the student is enrolled in. There are three categories as defined below:

  • Downtown Campus - Student is enrolled in courses at the Downtown campus only
  • Main and Downtown - Student is enrolled in courses at both the Main and Downtown campus
  • Main Campus - Student is enrolled in courses at the downtown campus only

Note that students are likely to be classified into different categories each semester depending on where their courses are located.


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Classification CB Rule


Student Level CB Rule - This is based on the student classification (described below). Freshmen, Sophomores, Juniors and Seniors are classified as Undergraduate. Post Baccalaureate, Master’s and Doctoral students are all classified in separate levels.

Classification CB Rule - This is based on the number of hours or level of the student as of the census day for the semester. For undergraduates the classification is based on the number of hours earned as of census day (see below):

Freshmen: 0 to 29 hours earned
Sophomore: 30 to 59 hours earned
Junior: 60 to 89 hours earned
Senior: 90 or more hours earned

For Post-Baccalaureate and other graduate students it is based on a combination of the degree they are seeking and the degree they have earned.

Post-Baccalaureate: a student possessing a baccalaureate degree but who has not been admitted to a graduate program and is not currently enrolled in an undergraduate degree program. (Texas Higher Education Coordinating Board definition) These students may be seeking a certificate or may be non-degree seeking students.

Masters: Students who are seeking a master’s degree
Doctoral: Students who are seeking a doctoral degree

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Completed College Level Credits


The total credits that students have completed for the time period (semester, academic year, etc) that were considered college-level courses. This does not include developmental courses. A completion is defined as earning a grade of A-D. An F, a W and other grades are not completion grades.


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Credit Hours Attempted


The total credits that students are enrolled in as of census day of the semester. If students withdraw after census day, this measure is not affected since it is frozen as of census day. This is the same as Credit Hours Enrolled.


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Credit Hours Completed


The total credits that students have completed for the time period (semester, academic year, etc). This includes all developmental courses and college-level courses. A completion is defined as earning a grade of A-D. An F, a W and other grades are not completion grades.


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Credit Hours Enrolled


The total credits that students are enrolled in as of the census day of the semester. If a student withdraws after census day, this measure is not affected since it is frozen as of census day. This is the same as Credit Hours Attempted.


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Credit Hours Semester SCH


The total credits that students are enrolled in as of the census day of the semester. If a student withdraws after census day, this measure is not affected since it is frozen as of census day.


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Cumulative Completed College Level Credits


The cumulative total credits that students have completed. This includes all developmental courses and college-level courses. A completion is defined as earning a grade of A-D. An F, a W and other grades are not completion grades.


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Cumulative Credit Hours Semester


The total cumulative credits that students have attempted as of the time period selected.


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Cumulative GPA Credits College Level


This field is not currently populated.


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Cumulative Semesters


The total number of semesters a student has been enrolled. For instance, if a student was enrolled in Fall 2005, Spring 2006 and Fall 2006 they would have been enrolled for three semesters total.


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Declared College3


The college a student is enrolled in is based on the program of study (major and concentration) they have declared as of the census date. For instance if a student is a Biology major as of census day they would be classified in the College of Sciences.


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Declared Concentration


Some majors offer specializations in areas related to the major for students to choose from. For example Biology majors may choose a concentration of Neurobiology. The declared concentration is as of census day.


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Declared Degree


The degree the student will earn after successfully completing the program. For example, at the Bachelor’s level the degree earned can be a Bachelor of Arts, Bachelor of Science, Bachelor of Business Administration, etc.


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Declared Department


The declared department is based on the student’s declared program of study (major and concentration) as of the census date. For instance if a student is a Biology major as of census day they would be classified in the Department of Biology.


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Declared Major


The field of study the student has chosen to pursue a degree in.


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Declared Minor


The field of study the student has chosen to pursue a minimum of 18 semester credit hours in. This is separate from the student’s declared major and is optional; therefore the majority of students will not have a minor.


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Declared Program


The field of study the student has chosen to pursue a degree in which also includes the concentration (if applicable) and degree. For example, if a student was pursuing a Bachelor of Science degree in Biology with a concentration in Neurobiology, their declared program would be Biology-Neurobiology (BS-BIO-NEUR).


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Dual Credit


This field is a yes/no indicator that shows if a student was a high school student enrolled in UTSA courses for this semester.


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Enrolled


This field is a yes/no indicator which shows whether or not the student was registered for courses as of the census day for the term selected. A “Yes” indicates a student was registered for courses as of the census day while a “No” indicates they were not registered as of census day.


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Ethnicity


This indicates whether or not the student has identified themselves as Hispanic or Non-Hispanic. The (Blank) indicates that a student has not answered this question during admissions or registration.


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FTE Average


The Full-Time Equivalent (Hours / Full Time Course Load) divided by the number of students. For instance, if an undergraduate student was enrolled in 15 hours they would be considered 1 FTE. If an undergraduate student was enrolled in 9 hours, they would be considered 9/15=.6 FTE. This measure divides the total FTE by the number of students to get the average. For masters and post-baccalaureate students, the full-time course load is 12 hours, for doctoral students this is 9 hours.


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FTE Total


This is the hours that the student is enrolled in divided by the full-time course load for the level. For instance, if an undergraduate student was enrolled in 15 hours they would be considered 1 FTE. If an undergraduate student was enrolled in 9 hours, they would be considered 9/15=.6 FTE. This measure divides the total FTE by the number of students to get the average. For masters and post-baccalaureate students the full-time course load is 12 hours, for doctoral students this is 9 hours.


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Full-Time or Part-Time


Students are classified by their course load and level as of the census day using this indicator. For undergraduate students, they must be enrolled in 12 hours to be considered full-time, for graduate level students (including post-baccalaureate, master’s and doctoral) they must be enrolled in 9 hours to be considered full-time. All students who do not meet these criteria are classified as part-time students.


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Gender


Field indicates whether the student identified themselves as a Male or Female. The (Blank) indicates that the student has not answered this question during the admissions or registration process.


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GPA Credits College Level


This field is not currently populated.


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GPA Cumulative Institutional


The UTSA Grade Points divided by their total UTSA hours completed for all semesters up to the current term.


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GPA Cumulative Overall


The total (Transfer and UTSA) Grade Points divided by their total (Transfer and UTSA) hours completed for all semesters up to the current term.


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GPA Cumulative Transfer


The Transfer Grade Points divided by the Transfer hours completed for all semesters up to the current term. This only includes the grade points that the student received at another institution that were transferred in to UTSA.


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GPA Institutional Term


The UTSA Grade Points divided by the UTSA hours for the term requested. Note that if the current term is selected this will be blank.


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GPA Overall Term


The total (Transfer and UTSA) Grade Points divided by the total (Transfer and UTSA) hours for the term requested.


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GPA Transfer Term


The Transfer Grade Points divided by the Transfer hours for the term requested.


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High School


Contains the high school the student graduated from if it is populated in Banner. The majority of transfer students and graduate students do not have any high school listed.


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Headcount Duplicated


Students are counted each time during the time period selected. For instance if a student is enrolled in a fall term, spring term and summer term they would be counted three times when looking at the full academic year. If academic year is not included in the report the student would be counted for each semester they were enrolled.


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Headcount Unduplicated


Students are counted one time per the time period selected. For instance if a student is enrolled in a fall term, spring term and summer term they would be counted only one time when looking at the full academic year. If academic year is not included in the report the student would only be counted one time in the full report.


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Last Term Attended


Last Term Attended - This is the last Academic Year that the student was enrolled at UTSA at any level. It is based on the most recent semester they attended (also see Semester definition below).

Semester - This is the semester that the student was last enrolled at UTSA at any level. For instance if a student was last enrolled in fall 2011 their indicator would be 201210. Note that in looking at prior terms only the most current Last Term Attended will be displayed.


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Mailing Address


State - The state of the student’s mailing address, note that this comes directly from Banner. Students who have a (Blank) listed have not provided a State in their mailing address. This may be because they are international or their address is not updated in Banner.

City - The city of the student’s mailing address, note that this comes directly from Banner. Students who have a (Blank) listed have not provided a city in their mailing address. This is because they are do not have a city listed in Banner.


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Mailing Address Zip


The Zip code of the student’s mailing address as of the census day for each term.


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Race African American


Yes/No indicator which shows whether or not the student self-identified with the African American race.


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Race American Indian


Yes/No indicator which shows whether or not the student self-identified with the American Indian race.


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Race Asian


Yes/No indicator which shows whether or not the student self-identified with the Asian race.


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Race International


Yes/No indicator which shows whether or not the student is an international student.


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Race IPEDS


This indicator condenses the other Race indicators into one location. In this indicator a student will only be counted one-time based on the methodology used by the Integrated Postsecondary Educational Data Survey (IPEDS).

If a student is classified as an International student, they would be assigned the International category. If a student is Hispanic, regardless of race indicated, they were assigned to the Hispanic category. Students who chose multiple races were assigned to the “Two or more races” category. Finally students who chose only one race were assigned to the race category they had chosen. If a student was not classified as an International student and not Hispanic and did not choose any Race category, they were assigned to the Unknown category.


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Race Pacific Islander


Yes/No indicator which shows whether or not the student self-identified with the Pacific Islander race.


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Race Unknown


Students who have not answered the Race or Ethnicity category have been placed into the unknown category.


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Race White


Yes/No indicator which shows whether or not the student self-identified with the White race.


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Retention and Graduation Status


This indicator shows the student’s status as of the time period requested, the statuses are defined below:

  • Unknown - The status of student is unavailable.
  • Retained; Same Major - Student returned to UTSA from a prior semester with the same major.
  • Retained; New Major - Student returned to UTSA from a prior semester with a different major.
  • Transfer Out - Student left UTSA and enrolled in another institution, based on National Student Clearinghouse data.
  • Stop Out - Student left UTSA and did not enroll for at least one fall or spring semester. If a student is enrolled in the spring, but does not enroll in the summer and then returns in the fall they are not counted as a stop out.
  • Drop Out - Student left UTSA and did not return
  • Graduated; Returned; Same Major - Student graduated UTSA and then returned with the same major, most likely at the graduate level.
  • Graduated; Returned; New Major - Student graduated UTSA and then returned with a different major at any level.
  • Graduated; Transfer Out - Student graduated from UTSA and then enrolled in another institution based on Student Clearinghouse Data.
  • Graduated; Did Not Return - Graduated from UTSA and did not return.

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Retention End of Term Status


This indicator shows the student status as of the end of the term, the statuses are defined below:

  • Retained; Same Major - Student was still enrolled at the end of the semester and had the same major.
  • Retained; Different Major - Student was still enrolled at the end of the semester, but had changed majors.
  • Drop Out - This term means the student did not return, they may have graduated, transferred out or dropped out.

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Retention Start of Term Status


This indicator shows the student’s status as of the start of the term. The statuses are defined below:

  • Continuing; Same Major - Student was enrolled in a prior semester and is continuing this semester with the same major.
  • Continuing; New Major - Student was enrolled in a prior semester, but is continuing this semester with a different major.
  • Transfer In - Student is a new transfer student for this semester.
  • Stop In - Student is enrolling at UTSA on a temporary basis; they do not intend to earn a degree from UTSA.
  • New - Student is new to UTSA this semester.

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Semester


A semester is a term within an academic year during when courses are offered; such as fall, spring, or summer.


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Starting Cohort


This field is not currently populated with valid data.


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Student Level


Based on UTSA student classification this dimension is a condensed version which places students into level based on their UTSA classification.

  • Undergraduate - Undergradate Teaching Certificate, Freshmen, Junior, Sophomore, Senior Special Undergraduate.
  • Masters-Graduate - Graduate, Master's, Non-degree Seeking Graduate, Special Graduate
  • Doctoral-Graduate - Doctoral only

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Taking Flex Courses


This indicator shows whether a student was enrolled in courses which do not span the typical semester. They may also be enrolled in regular courses in addition to flex courses. These courses typically either start later or end earlier than the standard semester.


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Term Index


This is based on the number of Terms a student has been enrolled at UTSA so their first term would be Year 1, Term 1, their second semester (assuming they enrolled in the following semester) would be Year 1 Term 2. This is based on the Starting Cohort indicator which is not currently populated. Many students are (Blank) here because the Data Warehouse does not span the full history of UTSA.


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Tuition Status


This field is used to determine what rate of tuition the student will pay during the semester. It is based on a combination of items such as residency, veteran status and other waivers.


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UTSA Graduation Status


This indicator shows whether a student graduated during the time period selected. If only the current semester is selected this indicator will be “Did not Graduate” for all students.


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