Faculty Services Help
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Faculty Services
Use Web for Faculty (WFF) to view information about your class schedule, the students assigned to your courses, and to submit mid-term and final grades.
You do not need to be connected to your PC on campus to use WFF; any internet connection with the appropriate browser will enable you to use WFF.
WFF is completely interactive - as students add or drop classes, these changes are instantly reflected in your browser as you navigate through WFF.
Term Selection
Select the term for which you wish to view your class schedule. Depending on the time of year, you can select previous, current, or future terms to view.
If you select terms previous to the current term, it is important to understand that you cannot change grades that you assigned to previous terms. Once grades have rolled into Academic History, you may electronically change the grade for an undergraduate student by using the Undergraduate Online Grade Change on Web for Faculty (see Undergraduate Online Grade Change instructions below). To change the grade for a graduate student, you need to submit standard paper grade change forms in order to make any grade adjustments after grades have rolled into Academic History.
CRN Selection
CRN means "Course Reference Number." The five-digit CRN represents the Call Number in the previous system. All CRN's assigned to you will appear in the drop down list box. Decide which class you wish to view, click the CRN, and then click the "Submit" button.
CRN's that begin with "1" represent courses assigned in the Fall term (example: 13492); CRN's that begin with a "2" represent courses assigned in the Spring term (example: 28317); CRN's that begin with a "3" represent courses assigned in the Summer term (example: 32261).
Faculty Detail Schedule
This page represents detailed course information for the term that you are presently viewing, including the number of students that have registered for your classes at the moment that you are viewing this information, the maximum number of students that can take your course, the term range dates, the Building and Room location(s), and whether or not you are listed as the Primary Instructor of Record.
Each course that you are assigned as the instructor will appear in this Detail Schedule. If you are not assigned to a class that you know you are teaching, please work through your department chair immediately to resolve any discrepancies.
Faculty Schedule by Day and Time
This page includes a schedule matrix that places your courses according to the day and time you are teaching. While each class displays the Building and Room as well as the exact timeframe, if you want more detailed information you can click the html link embedded in the course.
If there are courses such as Independent Study that are not within a specific time range, then they appear at the bottom of this page. You can click on their embedded html link to find out more detailed information about these classes.
Detailed Class List
The Detailed Class List includes detailed information about the students who have registered for your class, such as what their college, department, and major is presently. You can click the html link embedded in the student's name which takes you to the phone and address information available for each student.
Summary Class List
This list gives you summary data on each student who has signed up for your class, such as their college, department, and major. You can click the html link embedded in the student's name, which takes you to the phone and address information available for each student.
Class Photo Link
This page gives you a photo of each student who has registered for your class.
Mid-Term Grades
Mid-term grades are required for all freshman students. Additionally, mid-term grade reports are required for all other undergraduates whose course performance at the time mid-term grade reports are submitted is a grade of "D" or "F." The classification of the students is indicated on the Mid-Term Grade Rosters in ASAP in the column labeled Class. Mid-term grades are only submitted during long semesters (Fall and Spring).
If students stop attending, please indicate the date they stopped attending and select the "02 Stopped attended" Grade Comment; for students who never attended, please select the "01 Never attended" Grade Comment.
Final Grades
Final grade submission via the web will be consistent with University policy; the only difference is that these grades will be submitted electronically instead of using paper forms. Faculty should enter final grades for their students on the web within 48 hours after the final examination period.
The final grade submission schedule for the next year is as follows:
Fall 2012
- Student Study Days: Monday-Tuesday, December 10-11
- Finals: Wednesday, December 12–Tuesday, December 18 (No Finals on Sunday)
- Deadline to submit year-old "IN" grade changes. Year-Old "IN" Grades Converted to "F" (Undergraduate Only): Friday, December 18, 5 p.m.
- Final Grade Entry Period: Wednesday, December 12–Friday, December 21, 2 p.m.
- Grades due: Friday, December 21, 2 p.m..
Spring 2013**
- Student Study Days: Thursday-Friday, May 2–3
- Finals: Saturday, May 4–10 (No Finals on Sunday)
- Deadline to submit year-old "IN" grade changes. Year-Old "IN" Grades Converted to "F" (Undergraduate Only): Friday, May 10; 5 p.m.
- Final Grade Entry Period: Saturday, May 4-Tuesday, May 14; 2 p.m
- Grades due: Tuesday, May 14; 2 p.m.
* Dates above are subject to change
** Spring Break 2013: March 11-16
The Registrar's Office will begin "rolling" final grades to academic history on the final submission day and time described in the schedule above. From the time that you first enter your grades to the point just prior to when grades are rolled to history, you can change your assigned grades as often as you feel necessary. Grades will not be available for students to view until they are rolled to history. However, once grades are rolled to history they become available for students to view on their ASAP Web site. Also, once grades are rolled to history you will no longer be able to update/change them on the Final Grade Web page. In the event that you need to change a grade that has been rolled, you may submit an Online Grade Change for undergraduate students (see instructions below). For graduate students, you must complete a paper grade change form and submit this form to your Dean's Office.
"Requirements for Removal of Incomplete" Menu Option (Assigning or Changing a Grade of Incomplete)
This page allows you to electronically submit a Requirements for Removal of Incomplete form to the Registrar's Office. This form must be completed before an Incomplete final grade can be assigned to a student. If you need to give a student an incomplete grade, select this menu option. Once in this form, scroll down until you find the student you wish to assign the incomplete grade, and then click the "IN Request" link.
After you selected the "IN Request" link, you will be taken to another page where you can enter the following five items: (1) the reason for assigning the "IN" grade; (2) a check-box indicating that the student has attended at least three-fourths of the term (only students attending three-fourths of the term are eligible for an "IN" grade); (3) a letter grade indicating the student's academic progress so far in your course; (4) a short overview describing the work the student still needs to complete; and (5) a percentage indicating how much work still needs to be completed before a final grade will be given.
Once finished entering this information, submit the form. When you go to the Final Grade Worksheet, the grade of "IN" has automatically been assigned for this student.
Notice that you are not able to delete the "IN" grade on the final grade worksheet once the electronic incomplete form has been submitted. However, if the final grade entry window is still open and the "IN" grade has not been rolled to academic history, simply return to the electronic incomplete form and click the "Delete this Incomplete" button—this action removes the "IN" grade from the Final Grade Worksheet and allows you to enter other grades for this student.
Notice also, that when you are in the Final Grade Worksheet and you select the Grade list box, there is no "IN" grade option available. You can only give an incomplete grade from the electronic incomplete grade form.
After final grades have been rolled to academic history, you may submit an Online Grade Change to change this grade for an undergraduate student; however, the only the only way to change this grade for a graduate student is to follow the usual paper grade change procedures.
Grade Comments
University policy states that when a student fails to drop a course, even if the student does not attend the course, he/she will receive a grade of "F" in the class. Please enter the approximate date the student last completed any coursework or last attended in the "Last Attend Date" column below for students that have failed to withdraw by the deadline and receive a grade of "F" (if uncertain about the date, please give the date of first missed test or assignment, such as 10/01/2003). Also select Grade Comment #02 - Stopped Attended. If the student never attended, no last date of attended is needed. However, select Grade Comment #01 - Never Attended. UTSA is required to track this information to remain compliant with federal financial aid regulations.
Submitting Final Grades (or Mid-term Grades)
When you click on the "Submit" button, you are transmitting the grades that you have entered from your computer to the Banner system. Each time you submit grades, you will receive a message that states that "the changes you made were saved successfully," in the area below:
Example of the location of grade submission message:
Title: Freshman Composition
Course: ENG 1013 - 001
CRN: 10019
Students Registered: 25
The changes you made were saved successfully.
Final Grades
Record Number Student Name, etc.
However, when entering a date of last attendance along with a failure grade, other messages may supersede the grade "saved successfully" message. If you have any doubt whatsoever whether or not your grade was successfully transmitted and saved in Banner, simply exit and then re-enter the "Final Grades" menu option; if the grades that you submitted appear in the list-box on the same line as the student's name, then it has been officially received and entered into the Banner system.
Additionally, please double-check your grade entries and make sure that all students on your final grade roster in Web for Faculty have a grade assigned; any students that have the grade of "none" have not had a grade submitted to Banner. Once the grading deadline has passed, the Registrar's Office will be forced to enter an "NR" Not Reported grade for the student on your roster. Graduate students will require an official paper grade change form to correct. An Online Grade Change may be submitted for undergraduate students.
Undergraduate Online Grade Change
Undergraduate online grade changes must adhere to University policy. Grades may not be changed electronically if they are over one year old. A letter grade may be changed to another letter grade due to instructor error. Incomplete grades may be changed to a letter grade when makeup work is complete. A grade of "NR" may be changed due to a late grade or instructor error.
The Undergraduate Online Grade Change may not be used to change a grade that is over one year old, to change a letter grade to an "IN," to change a letter grade to a "W" or to change a "W" to a letter grade. These grade changes must be submitted to the Registrar's Office using the paper Change of Grade form with all required signatures.
Undergraduate Online Grade Change Instructions (PDF)
This PDF contains instructions for using the Undergraduate Online Grade Change option.
Student Menu
The Student Menu allows you to view personal information about the students in your class, such as their address, phone, and email information if available.
ID Selection
You can select the student in your class to view personal information in one of two ways: you can select the student's name using the list box in the ID Selection area or click on the "Enter Student ID/Advisee Directly" and enter the student's UTSA ID number.
View Student Information
This section gives a complete listing of personal information about students who have registered for your class, including their first and last term attended, classification level, their residency status, etc. If students have more than one major or degree then it will appear on this page.
View Student Address(es) and Phone
If students have more than one type of address or phone, then you can select which type you wish to view on this page.
View Student Email Address(es)
If students have more than one type of email address, then you can select which type you wish to view on this page.
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Last revised: August 13, 2012
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