Skip to Search Skip to Global Navigation Skip to Local Navigation Skip to Content

UTSA Employee Educational Benefit (EEB)Program

What is the UTSA Employee Educational Benefit Program?
Who is eligible for the EEB?
How many hours per semester will EEB apply?
What does a qualified employee pay?
What costs will UTSA pay under EEB?
When does this benefit become effective?
How do I get started?

What is the UTSA Employee Educational Benefit Program?

The UTSA Employee Educational Benefit (EEB) was initiated by UTSA Staff Council and approved by President Romo to promote our main institutional mission of "education" and to enhance and promote employee benefits, recruitment and retention.  The EEB is a qualified tuition reduction under 26 USC ยง 117(d) is any reduction in tuition provided by an educational institution to an employee for the education of an employee. A qualified tuition reduction is tax-free only if it is for education below the graduate level, with an exception for graduate students engaged in teaching or research at the university. (University faculty and staff members engaged in teaching and research activities do not qualify as graduate teaching or research assistants.) Taxable benefits for graduate level tuition and fees must be reported on Form W-2 and are subject to the usual employment taxes.

 

Who is eligible for the EEB?

Any current benefits-eligible employee (an employee who is hired to work at least 20 hours per week for four and one-half (4.5) months or longer) who has been appointed as such for at least twelve (12) continuous months as of the first day of class of the semester and has applied and been officially admitted to the University. For reporting and tracking purposes, these employees will become a designated "class of student" based on the approved eligibility parameter. To remain in the program you must continue to be eligible to enroll in classes by meeting UTSA academic standards. The Human Resource Department will verify eligibility.

How many hours per semester will EEB apply?

EEB will apply for up to 12 credit hours per fiscal year.

What does a qualified employee pay?

The qualified employee is responsible for payment of statutory tuition at the current rate ($50 per undergraduate, resident semester credit hour and $100 per graduate, resident semester credit hour) as well as college or course fees associated with the degree program. All payments and fees must be received by the payment deadline. The qualified employee will also pay the entire costs of any credit hours taken over the 12-credit hour limit per fiscal year.

What costs will UTSA pay under the EEB?

To see a Cost Breakdown please visit the UTSA Fiscal Services Employee Educational Benefit page.

When does this benefit become effective?

Effective September 2012, eligible employees may register and receive the EEB for up to 12 hours for the fiscal year for which they meet the prerequisites.

The coursework does not have to be job related. Supervisor's prior approval is not required unless the employee wants to take course work during the employee's normal workday. Refer to Handbook of Operating Procedures: (Section 4.8 Employees as Students).

Do I have to get supervisor approval?

ONLY when you want to take a course during your normal workday schedule. Course work has to be job related and you will need to get your supervisor's and appropriate administrative officer's (Dean, Director, Division Head, VP) prior approval. Refer to Handbook of Operating Procedures: (Section 4.8 Employees as Students).

What is Human Resources (HR) Role in the EEB?

HR will need to verify that an employee is eligible on each EEB form submitted to Financial Aid.

Eligibility criteria: A current benefits-eligible employee (an employee who is hired to work at least 20 hours per week for four and one-half (4.5) months or longer) who has been appointed as such for at least twelve (12) continuous months prior to the first day of classes.

 

How do I get started?

Staff members should apply for admission by the appropriate deadline using the on-line electronic version of the Texas Common application.


DOWNLOAD the Employee Education Benefit Form here in a printable PDF format.


If the above link does not work then CLICK HERE to download the form.



Get Adobe Acrobat
Download Adobe Reader.