Degrees are awarded at the end of each Fall, Spring, and Summer semester. Commencement ceremonies are held in December and May at the end of the Fall and Spring semesters. Undergraduate students who graduate at the end of the Summer Semester may participate in either the May or the December commencement ceremony.
Information regarding Graduation and Commencement is available on the Office of the Registrar Web site.
It is the student’s responsibility to officially apply for his or her degree by submitting an Application for Graduation online through ASAP. Students must have earned at least 90 semester credit hours to apply online for graduation. Students must read and follow instructions carefully to ensure the application is accurate and successfully submitted. When the application has been accepted, students receive a confirmation number. Students having problems submitting the application should contact Graduation Coordination at firstname.lastname@example.org.
While enrolled at UTSA, students who attend other colleges are required to submit official academic transcripts to the Office of Admissions from every college attended at the end of the semester during which coursework was undertaken, even if courses have been withdrawn. This includes concurrent enrollment while attending UTSA. Failure to do so may result in the rejection of the graduation application, cancellation of enrollment, permanent dismissal from UTSA, or other appropriate disciplinary action.
The following are deadlines for submitting an application for graduation:
- April 15 for Fall Semester graduation
- November 15 for Spring Semester graduation
- June 15 for Summer Semester graduation
- Summer candidates wishing to participate in the May ceremony must apply by February 15.
Students applying to graduate with multiple degrees, majors, concentrations, and/or minors may not apply online; they must download and print the application from the Office of the Registrar Web site, then submit the completed application to the Enrollment Services Center.
The student's assigned academic advisor is responsible for auditing the student’s degree plan. Students must apply one semester prior to the intended graduation semester to ensure that all degree requirements are met. Students should contact his or her assigned academic advisor for more information.
If all University-wide and degree program requirements have been satisfied, an undergraduate student is not required to be registered for classes during the semester in which they apply for graduation.
If requested by a student, a Letter of Degree Completion is prepared by the student’s assigned academic advisor after the close of the End of Term date of the semester in which all degree requirements have been met.
Degrees are posted to transcripts within 30 days of the End of Term date for the semester of graduation and diplomas are mailed within 45 days of the End of Term.
Graduation verification is a two-step process.
- The student’s assigned academic advisor does a preliminary verification. The student is responsible for completing all coursework and submitting any or all of the following to his or her college advising center by the end of the term (see the Academic Calendar for End of Term dates) in which graduation is expected:
- Outstanding transcripts
- CLEP, AP, and IB credit
- Petitions or substitutions
- Change of major/minor
- Change of catalog
- A final degree verification occurs once all grades are posted for the graduation semester; the degree plan is reviewed by the student’s assigned academic advisor once again and the college Dean authorizes the certification for graduation.
Students who apply for the degree in a given semester but do not fulfill all requirements must file a new Application for Graduation on or before the appropriate deadline for the next semester in which they intend to graduate.
It is the student’s responsibility to apply for his or her certificate by submitting a completed Application for Undergraduate Certificate to the Enrollment Services Center prior to the last day of the semester of graduation. The application form is located on the Office of the Registrar Web site. Students with questions about the application should contact Graduation Coordination at email@example.com.
See the current issue of UTSA Information Bulletin (http://utsa.edu/infoguide/) for Graduation with University Latin Honors criteria.