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Handbook of Operating Procedures
Chapter 1 - Administration
Publication Date: December 7, 2009
Responsible Executive: President


1.02 Appointment of Academic Administrators: Deans and Department Chairs

The Rules and Regulations of the University of Texas System Board of Regents, Series 20000, Rule 20102 states:

"The U.T. System Board of Regents delegates to the Chancellor and the Executive Vice Chancellor having responsibility for the institution and they, in turn, delegate to the president of each institution the responsibility for the appointment and dismissal of all other administrative officers of each institution, including vice presidents and deans.  However, prior approval of the appropriate Executive Vice Chancellor shall be necessary for each such permanent or acting appointment and for each such dismissal whether from permanent or acting appointment.  All such other administrative officers serve without fixed terms and subject to the pleasure of the president of the institution and the approval of the Executive Vice Chancellor.”

"The Board of Regents delegates to the Chancellor and the Executive Vice Chancellor having responsibility for the institution and they, in turn, delegate to the president of each institution the responsibility for the permanent or acting appointment of department chairmen, department heads, and their equivalents.  Such department chairmen, department heads and their equivalents serve without fixed terms and subject to the pleasure of the president of the institution."

"The Board of Regents endorses the principle of reasonable consultation in the selection of administrative officers of the institutions, and the primary operating units, and expects the president, as he or she deems appropriate, to consult in the selection process with the representatives of the faculty, staff and student body.  However, the president of the institution is responsible for executing the duties of the office and consequently shall not be bound by nominations to administrative positions by campus selection committees, and the Handbook of Operating Procedures of each institution shall so state."

A.  Guidelines for the Appointment and Selection of Deans of Colleges

The Provost and Vice President for Academic Affairs (hereafter, “the Provost”) shall appoint a search advisory committee composed of at least two tenured members of the college faculty selected in consultation with college faculty, two general faculty members, at least one of whom shall be from another college, one department chair, and other persons as the Provost may deem appropriate. The Provost shall appoint the committee chairperson.
Except for compelling reasons stated by the committee in its final report, the nominees shall be submitted to the Provost by the advisory committee. If the Provost declines or, because of rejection of the post by all nominees, is unable to appoint any of the nominees, the Provost may;

    1. request that the committee make additional nominations,
    2. submit nominations to the committee, or
    3. invoke different procedures for selection of the appointee as appropriate.

The Provost will submit the committee's final report, which shall include an analysis of the strengths and weaknesses of finalists in terms of position-related criteria and qualifications, along with his or her recommendation, to the President, who will make the final selection and appointment.

B.  Guidelines for the Appointment and Selection of Department Chairs

    1. Eligibility
      Candidates for chair positions should be tenured faculty members with active records as scholars and teachers, who have demonstrated a commitment to leadership through their service activities at the departmental, college and/or university levels.
    2. Selection Process
      The University is committed to making administrative appointments at all levels that will reflect the diversity of the faculty.
        1. Deans may at their discretion determine whether to conduct a national search for a department chair or to solicit nominations for a chair from a department’s faculty.  When a Dean determines that a national search should occur, the department faculty will conduct that search in accordance with standard university hiring procedures and the policies and procedures of the Department and College.  If Deans solicit nominations for chair from the faculty, faculty will submit a minimum of two nominees to the Dean.
        2. Faculty may self-nominate.
        3. In order to be considered, Nominees must submit a letter expressing a willingness to serve if selected.
        4. Deans shall publish the list of nominees and their statements to the department’s faculty and solicit individual written comments regarding each nominee from all the department faculty eligible to participate in a search under College and Department policies and procedures.
        5. Deans will make a recommendation from among the nominations to the Provost.
        6. The Provost has the delegated authority from the President to approve or disapprove the recommendation. The Provost's decision is final.
        7. In the event of a disapproval, the Dean may submit another recommendation for the Provost's consideration and decision, including recommending an alternative candidate or candidates, or re-initiating the search process for a Chair.