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  • Policy Process

    • Handbook of Operating Procedures
    Chapter 7 - Athletics
    Publication Date: May 22, 2019
    Policy Reviewed Date: December 20, 2021
    Policy Owner: Vice President for Intercollegiate Athletics


    7.02 - Investigating Potential NCAA Violations

    I. POLICY STATEMENT

    The University of Texas at San Antonio (UTSA) encourages all individuals who have information related to a possible violation of National Collegiate Athletic Association (NCAA) rules to report them to the Vice President for Intercollegiate Athletics/Director of Intercollegiate Athletics (VPIA/AD) or the Associate Athletic Director (AD) for Compliance. If a coach or administrator discovers a possible violation or if a possible violation is reported to them, the coach or administrator must notify either the VPIA/AD or the Associate AD for Compliance of the alleged violation.  The Associate AD for Compliance will subsequently investigate as necessary and self-report violations to the NCAA and/or Conference USA (CUSA).

    II. RATIONALE

    Self-reporting violations reflects a solid program of institutional control over the Intercollegiate Athletics program at UTSA.

    III. SCOPE

    This policy applies to all UTSA faculty, staff, students, athletes, and representatives of Athletics interests.

    IV. WEBSITE ADDRESS FOR THIS POLICY

    http://www.utsa.edu/hop/chapter7/7-2.html

    V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

    UTSA or UT System Policies or the Board of Regents Rules & Regulations

    A. UTSA Handbook of Operating Procedures policy 7.01, Athletic Program

    B. UTSA Athletics Compliance Office

    Other Policies & Standards

    C. NCAA Investigations

    D. National Collegiate Athletic Association

    E. Conference USA

    F. Related NCAA Bylaws

    1. Bylaw 19.01.2- The enforcement program shall hold institutions, coaches, administrators and student-athletes who violate the NCAA constitution and bylaws accountable for their conduct, both at the individual and institutional levels.

    2. Bylaw 19.2.3- All representatives of member institutions shall cooperate fully with the NCAA enforcement staff, Committee on Infractions, Infractions Appeals Committee and Board of Directors to further the objectives of the Association and its enforcement program. The enforcement policies and procedures are an essential part of the intercollegiate athletics program of each member institution and require full and complete disclosure by all institutional representatives of any relevant information requested by the NCAA enforcement staff, Committee on Infractions or Infractions Appeals Committee during the course of an inquiry.

    3. Bylaw 19.01.4- The enforcement program shall address the varying levels of infractions and, for the most serious infractions, include guidelines for a range of penalties, which the Committee on Infractions may prescribe, subject to review by the Infractions Appeals Committee. Penalties shall depend on the relative severity of the infraction(s), the presence of aggravating or mitigating factors and, in some cases, the existence of extenuating circumstances.

     

    VI. CONTACTS

    If you have questions about HOP policy 7.02, Investigating Potential NCAA Violations, contact the following office:

    The Office of Athletics Compliance (210) 458-5493

    Vice President for Intercollegiate Athletics/Director of Intercollegiate Athletics (VPIA/AD)
    210-458-4444

    VII. DEFINITIONS

    All terminology used herein is commonly understood.

    VIII. RESPONSIBILITIES

    A. UTSA faculty, staff, students and athletes

    1. Reports possible violation of NCAA rules to the VPIA/AD or the Associate AD for Compliance

    B. Associate AD for Compliance

    1. Investigates potential rules violations
    2. Reports rules violations to the NCAA and/or Conferece USA

     

    IX. PROCEDURES

    Depending on the nature of an alleged rules violation, an objective and thorough investigation will be completed by the Associate AD for Compliance, the faculty athletics representative, and/or the VPIA/AD.
    Although many rules violations do not require a true investigation, the Associate AD for Compliance will ensure the faculty athletics representative and VPIA/AD are aware of all rules violations reported to the NCAA and/or CUSA.

    Should a Notice of Allegations be received from the NCAA Enforcement Staff, the Department of Athletics, UTSA faculty, staff, students, athletes, and any representatives of athletics interest who may be involved or called on are expected to cooperate fully with investigators. When appropriate, UTSA will conduct its own investigation simultaneously and turn in all pertinent findings to NCAA or conference investigators. The Associate AD for Compliance, in conjunction with the faculty athletics representative, will lead all investigations. In the event the Associate AD for Compliance or the faculty athletics representative is involved in the potential violation, the investigation will be performed by the VPIA/AD.

    X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION

    None

    XI. FORMS AND TOOLS/ONLINE PROCESSES

    None

    XII. APPENDIX

    None