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FISCAL MANAGEMENT OPERATIONS GUIDE

Incidental Fees (Vernon's; Education Code, Vol. 2, Sec. 54.504)

Incidental fees may be collected from students and potential students only in accordance with the original approved request. Departments/Divisions wishing to collect new incidental fees must forward the request to UT System through the Vice President for Business Affairs. The fees must only be used to cover approved expenses and the rate must reasonably reflect the actual cost to the University of the materials or services for which the fee is collected.

If departments wish to increase or propose a new Fee, they must provide a Cost Justification to demonstrate that the fee reasonably reflects the cost to the university of materials and/or services for which the fee is to be collected.  U.T. System requires the involvement of a student committee in the approval of these Fees.  The Vice President for Student Affairs will coordinate the oversight for the various Student Fee and review of all fee proposals.

After approval by the appropriate Vice President and student committee, recommendations for proposed fee changes will be submitted to the President, and, if a new fee, to the Board of Regents.  Departments may be asked to make a presentation to the appropriate fee committee in support of their request.

Departments/Divisions must be aware of any restrictions on their incidental fee accounts. Individuals approving disbursement vouchers and purchase requisitions/orders are certifying as to the appropriateness of the transactions.