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FISCAL MANAGEMENT OPERATIONS GUIDE

Authorization for Petty Cash Funds

The Office of Accounting requires a written request, from 1604, DT and ITC locations, for the establishment of a permanent or temporary petty cash fund.  The request should include the following information:

• Custodian's name
• Account number for which the petty cash funds will be made available
• An explanation for the use of the petty cash fund (including the length of time the petty cash fund will be needed)
• Petty cash fund amount needed
• Signature of the authorized signer on the account

Regardless of the requesting department campus location, the written request should be sent to the Office of Accounting, University Heights 1.264, , at least three days prior to pickup of the petty cash fund at the Fiscal Services Office.

At the 1604, DTC and ITC locations, the intended custodian will sign a custodian form for the petty cash fund at the Fiscal Services Office at their campus (at the 1604 location it will be the MS Fiscal Services Office), obtain the petty cash release form, and then pick up the petty cash fund from the Fiscal Services Office. The petty cash release form will not be issued until the custodian form is signed.

Locations of Fiscal Services Offices: