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FISCAL MANAGEMENT OPERATIONS GUIDE

Petty Cash Fund Procedures

A custodian for the petty cash fund must be assigned/appointed by the authorized signer on the account. Once assigned/appointed, the custodian must sign for the petty cash fund at the Fiscal Services Office at their campus. A copy of the signed custodian form is maintained in the Office of Accounting until the petty cash fund is returned to Fiscal Services. In the event the custodian ceases employment with the department/university, they must return the petty cash fund to Fiscal Services or arrange for a new custodian to be assigned to the petty cash fund.

Failure to return the petty cash fund to Fiscal Services or to assign another individual as the custodian may delay or prevent the original custodian's clearance process from UTSA.

Locations of Fiscal Services Offices: