____________________________________________________________________
FISCAL MANAGEMENT OPERATIONS GUIDE

Interdepartmental Charges and Transfers

Interdepartmental Transfers (IDT) are used to process original charges between departments for goods or services rendered. After the goods or services have been rendered, the receiving department completes the IDT form.

Use the following as a checklist:

1. Are all necessary signatures present?
2. Are all expenses explained and logged (i.e., no unspecified expenses)?
3. Full names and titles used instead of abbreviations?
4. Are all account numbers, both debit and credit, given?
5. Are account numbers and authorized signatures up-to-date?
6. Are "26" accounts (Grants & Contracts) on a separate form?
7. Is documentation for the purchase included (i.e., business expense form for entertainment expenses, or brochures and literature for conferences)?
8. Are all names, account numbers, social security numbers, etc. included?
9. Is form complete?
10. Have you double-check the addition?
11. Are the forms and materials bound together securely and placed in a secure envelope?

Email can also be used but it must be routed through the authorized signer on account being debited, and supporting documentation must be sent to Disbursements.