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Student Refunds

General Information

Refunds are completed after the Census date. After the Census date, refunds are either direct deposited or are mailed via US Postal Services to you at the last mailing address posted in your Banner ASAP personal information.

Census Date

The census date is the deadline by which all enrollment and payment arrangements must be finalized. If students do not officially withdraw by the census date, they may remain liable to pay for the enrolled courses, even if not attending classes.

For information on Census Date and deadlines for adding classes, students should refer to the University Calendar or the online registration calendar each semester.

Financial Aid Refund Checks

See the Financial Aid - Disbursing Financial Aid web site for more information.

Direct Deposit

Students may establish direct deposit for any refunds processed on their BANNER account, except when a financial hold exists on the student's account. A financial hold will generate a refund in the form of a physical check that will be sent to Fiscal Services for pickup.

Please note that choosing to receive your refund via a physical check, rather than direct deposit, could delay your refund by 1 - 2 days due to processing and mailing times.

NOTE: All holds must be paid before a check can be released.

Once established, refunds are usually received within two business days or less.

To sign up, students may log on to ASAP (click on Student Services>Fiscal Services>Direct Deposit) or complete a Direct Deposit form. Return the complete form to any Fiscal Services office for processing.

Students may also log on to ASAP to make changes to an existing direct deposit authorization.

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Refunds for Dropping/Withdrawing from a Course

Dropping

Students will receive a 100-percent refund through Census Date when dropping a course. For more information, see the UTSA Information Bulletin - Refund Policy for Withdrawal or Dropped Courses.

Withdrawing

The refund amount for withdrawing from a course varies by semester and the date in which the withdrawal is completed. For more information, see the UTSA Information Bulletin - Refund Policy for Withdrawal or Dropped Courses.

Semester Time of Withdrawing Amount of Refund of Tuition and Returnable Fees and Charges*
Regular (Fall or Spring) Semester or Summer term of 10 weeks or longer Prior to the first day of class
100% of applicable tuition and returnable fees and charges
During the first 5 class days 80% of applicable tuition and returnable fees and charges
During the second 5 class days 70% of applicable tuition and returnable fees and charges
During the third 5 class days 50% of applicable tuition and returnable fees and charges
During the fourth 5 class days 25% of applicable tuition and returnable fees and charges
After the fourth 5 class days No refund of tuition, fees or charges
Term or session of more than five (5) weeks, but less than 10 weeks Prior to the first class day 100% of applicable tuition and returnable fees and charges
During the first, second, or third class day 80% of applicable tuition and returnable fees and charges
During the fourth, fifth, or sixth class day 50% of applicable tuition and returnable fees and charges
After the sixth class day No refund of tuition, fees or charges
Term or session of five (5) weeks or less
Prior to the first class day 100% of applicable tuition and returnable fees and charges
During the first class day 80% of applicable tuition and returnable fees and charges
During the second class day 50% of applicable tuition and returnable fees and charges
After the second class day No refund of tuition, fees or charges


*Supplementary, laboratory, student services, Athletic Fee, University Center, medical services, Recreation Center, library resources, publication, international education, Automated Services, ID Card, Teaching and Learning Center Support Charge, Record Processing, Energy Fee, Transportation Fee, and class-related.

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