Skip to Search Skip to Navigation Skip to Content

Search Inventory


Mission Statement

Our mission is to adhere to state laws, university rules and regulations by assuring 100% asset accountability for all Capital and Controlled assets bought, transferred, or donated to UTSA departments.

The Inventory Department is responsible for the following:

  • Write inventory policy, procedure and guidelines IAW State Laws and University rules.

  • Maintain inventory records data consistency within three shared mainframe databases.

  • Conduct their Annual Physical Inventory (API) using barcode scanners.

  • Barcode Capitalized and Controlled equipment.

  • Manage internal/external equipment movements.

  • Manage and report missing, lost and stolen equipment.

  • Conduct 20% audits.

  • Report accounting record values for the Annual Financial Report Schedules and the State Property Accounting (SPA).

  • Manage the University's Art Program.

What's New
08/20/2013: Certification of Departmental Annual Physical Inventory - Changed fiscal year (FY) from 12-13 to 13-14. Last revision date changed from 8/11/13 to 8/20/13.
08/20/2013: Stolen/Recovered Property Report - Added signature block for Chair/AVP in the Required Signature block portion. Revision date at the bottom right hand corner updated.
08/02/2013: Inventory Contact Person (ICP) Appointment - Fiscal Year changed to 13-14. Updated revision date at the bottom right hand corner.
01/16/2013: Inventory Transaction - Form now contains instructions 1 thru 3. In the Controlled/Capital block- deleted two rows to make room to add instructions. OFFICAL/CHAIR signature block title changed to read 'REQUIRED ON ALL TRANSFER AND BARCODE REPLACEMENT REQUESTS." Final block changed wording to, "INVENTORY DEPARTMENTAL PERSONNEL," added check box, "VERIFIED BY (INITIALS):" and the "DATE:".
10/09/2012: Missing Property/Reinstatement - Changed or decreased the item description field from one item versus two (area in the second box) because we had to add a new box at the bottom of the form for the AVPFA's review and signature.
10/09/2012: State Property Transfer Receipt - Added the Capital Asset Manager's signature block as the Final Reviewer (right above the UTSA Property Manager Approver's block).

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job