Complete Your Timesheet FAQs
Classified Employees
Administrative & Professional Employees
What should I do if I only entered my absences and not my actual work time for the month?
If you did not submit your actual work time, you must use the manual timesheet form to report it.
What should I do if I had a day manually adjusted during the month?
Once Time and Labor or Absence Leave administrators have manually adjusted your A&P timesheet, it will revert to a weekly format for the remainder of the month. Please remember to submit your timesheet each week until the next monthly cycle begins, at which point you’ll return to a monthly format. Common scenarios when this may occur for A&P employees include bereavement leave or compensatory time adjustments.
All Employees
How can I view my reported time that was previously submitted in Employee Self-Service?
Refer to the How Do I View My Approved Time? job aid.
How can I view, edit or cancel my submitted absences in Employee Self-Service?
Refer to the Submit Modify Absence Request job aid.
How do I enter a type of leave that is not listed in the manual timesheet form?
Visit People Excellence’s Other Leave Types page to identify the leave type that is applicable to you. Return to the manual timesheet form and enter the name of that leave type into the blank line in the Time Reporting Code column.
I have work time that is not reported for the past 90 days, but I did report my absences and they were approved by my supervisor. Should I report those absences again on the manual timesheet form?
No. Only report missing absences or work time that was not previously reported.
Which code do I use to report sick time taken?
Select the SCK (sick salaried) time reporting code on the manual timesheet form.
What if I was on sick leave during a continuous period of more than three workdays?
View HOP Section IX, B.5. which states, “To be eligible to use sick leave during a continuous period of more than three (3) workdays, an employee must contact the Human Resources Department Leave Management and must provide acceptable medical documentation of the condition.”
For further instructions, please contact your HR Business Partner.
What are the steps for reporting work time if I am/was out on FMLA?
To report FMLA time, employees are required to complete the manual timesheet form, leaving the Time Reporting Code section blank. People Excellence will apply the FMLA code to this section once the form is received. Please email the manual timesheet form to the Missing Timesheets inbox.
Which supervisor is responsible for signing my manual timesheet if I change positions and/or departments?
The current supervisor is responsible regardless of when the missing time occurred. This includes missing time that took place while an employee was employed in their prior department.
How can I determine which of my direct reports have not submitted time?
Refer to the How Do I Find My Employee's Missing Timesheets? job aid.
Is timesheet delegation available to supervisors?
Timesheet delegation is limited only to the president, vice presidents, provost or deans.
If the current supervisor is on leave of absence or is unavailable (e.g., out of the country, without access to internet service, etc.), please submit a Service Now ticket to request an exception. Be sure to explain the purpose and/or circumstances for the delegation request.
What are the steps when an employee listed on the missing time report is no longer employed with the university?
Send an email to the Missing Timesheets inbox and let them know.
What should I do if an employee or a supervisor is unable to complete the manual timesheet form due to FMLA-related reasons?
Contact your HR Business Partner.
Who do I contact if I have a question regarding the Time and Labor process?
Email your questions to Payroll Services.
Who do I contact if I have questions regarding the missing timesheet query/report?
Send an email to the Missing Timesheets inbox.
