Political Activities and Institutional Guidelines
Updated as of September 23, 2025
Dear Colleagues,
This annual update to our communities at our two legacy institutions, normally focused on reminders around political activity, advocacy and lobbying, has been placed into a larger context given sweeping events that are happening nationally on college and university campuses.
As we approach the upcoming election season, it is important to reiterate that our core mission continues to be to make lives better by advancing excellence in education; research; discovery; health; public service; and community engagement, while also reminding our UT San Antonio workforce, inclusive of the Health Science Center, of the policies and limitations governing political activity. This is especially relevant given recent events on campuses nationally and the heightened sensitivity we share with respect to safety for all members of our community – students, staff and faculty. Accordingly, the university does not tolerate violent or unlawful speech or activity.
As members of the institutional workforce, you retain individual rights of freedom of association and political participation guaranteed by the First Amendment; however, as employees of a Texas state agency and public university, certain limitations apply under state law. These limitations are in place to ensure the university upholds its role as a public institution and that state resources are used responsibly. Our goal is to ensure you remain fully informed of the requirements that apply to you, as members of the workforce of a state institution.
Use of Social Media
Be aware that your online conduct may impact you personally and professionally. You are strongly encouraged to keep your personal social media accounts private. Further, you are prohibited from blending university-related work or university affiliation with your private accounts and postings. Professional platforms identifying your affiliation with our institution and university warrant extra diligence as it relates to the sharing of personal opinions or reposting of others’ opinions or comments. All social media accounts related to or managed by the institution must adhere to the policy and procedures outlined here and conform to institutional guidelines and professional standards.
Key Limitations Under Chapter 556, Texas Government Code
- You may not use university funds or resources to support or oppose a candidate or measure
- You may not use your official authority, position, title or university programs to influence or interfere with an election or for any political purpose
- You may not coerce, restrict or pressure others regarding political activity
Violations of these provisions may result in termination of employment and/or withholding of salary.
Use of Institutional Resources
You may not use institutional identification, logos, letterhead, e-mail, phones, copiers, mail systems or other resources to support or oppose a candidate or measure. Political activity cannot occur during paid work hours unless you use vacation, compensatory time or unpaid leave. Public funds cannot be used for political contributions, and you cannot pressure others to contribute. You may, however, support or oppose a candidate on your own time, in your private capacity, and with your personal funds.
Guidance for Employees and Media
- You may allow your name to appear in political communications, but do not include your university title or affiliation, unless necessary for identification accompanied by a clear statement that you are acting in your individual and personal capacity
- You may provide factual information to the media about institutional programs, but you must avoid comments that could appear to support or oppose a candidate or measure
- Notify your institution’s Media Relations/External Relations office in advance if contacted by the media about political matters
- Contact the Office of Governmental Affairs related to any political inquiries or activity ( UTSA or UT Health San Antonio).
Use of Facilities
University facilities may be used by political candidates and organizations only as authorized by the Regents’ Rules and Regulations and institutional policies. Subject to those rules, registered student, faculty or staff organizations may invite political speakers but organizations receiving state funds may not promote votes for or against a candidate or measure.
Photography, Filming and Trademarks
Political advertising may not be filmed or photographed on campus. Institutional logos, trademarks or brand representation may not be used for political purposes.
Conclusion and Resources
As members of UT San Antonio, it is essential to keep your university role and resources separate from your personal political activity. Acting in your personal capacity, on personal time, and with personal resources ensures compliance with state law and university policy.
Thank you for your attention to these important guidelines and for helping to uphold the professionalism and integrity of our institution during this election season. If you have questions or would like additional guidance, please contact your executive administrative leader or the Office of Governmental Affairs.
References
- The general restrictions on political activities for state agencies and employees are found in Chapter 556, Government Code, which expressly includes institutions of higher education and university systems among state agencies subject to the restrictions imposed.
- Texas State Ethics Commission, Chapter 571, Government Code
- UTSA Handbook of Operating Procedures
- UTSA Student Code of Conduct
- Health Science Center/UT Health: Institutional Handbook of Operating Policies
- Health Science Center/UT Health Student Conduct and Discipline Policy
Sincerely,
Hailey Mullican, JD
Vice President for Legal Affairs and Chief Legal Officer
Carlos Martinez, MS, JD
Senior Vice President for Governmental Relations
