5.04 Off-Campus Speakers

POLICY STATEMENT

Registered Student Organizations who wish to present off-campus speakers should follow (1) the Rules and Regulations of The University of Texas System (UT System) Board of Regents, (2) Policy 9.37, Section 5 of The University of Texas at San Antonio (UTSA) Handbook of Operating Procedures (HOP), and (3) the procedures stated below.  Those rules, regulations, policies and procedures are referenced below with internet links to the text.  Links are also provided to forms that must be used by those within the scope of the policy.

RATIONALE

The policy outlines how registered student organizations invite off-campus speakers. 

SCOPE

The policy applies to registered student organizations, registered student organization advisors and registered student organization members/leaders at UTSA.

WEBSITE ADDRESS FOR THIS POLICY

http://www.utsa.edu/hop/chapter5/5-4.html

RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

• UTSA HOP policy 9.37, Peaceful Public Assembly, Section V. Guest Speakers
  
  
• UT System Board of Regents’ Rule 40501, Speech and Assembly
  

CONTACTS

If you have any questions about HOP policy 5.04, Off-Campus Speakers, contact the following office:

Events Management and Conference Services
210-458-4155

DEFINITIONS

Registered Student Organization
A separate, independent entity from UTSA whose membership is composed of UTSA students, or a combination of students, faculty, and staff; which has complied with the registration procedures to be officially registered (granted approval to operate on campus) by the University. 

Off-Campus Speaker
Any speaker invited to campus that is not a faculty, staff or student at UTSA.

RESPONSIBILITIES

Events Management and Conference Services

• Accepts completed Request for Off-Campus Speaker form

Associate Dean of Students

• Reviews the request and provides input to the requestor

Registered Student Organization

• Completes the Request for Off-Campus Speaker Form. 
  
  

PROCEDURES

Any Registered Student Organization wishing to invite a speaker to UTSA must complete the Request for Off-Campus Speaker and submit to the Office of Events Management and Conference Services.

The Associate Dean of Students reviews the forms. 

FORMS AND TOOLS/ONLINE PROCESSES

Request for Off-Campus Speaker

XIII. Dates Approved/Amended

01-11-2021
10-15-2010