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Financial Affairs

Financial Services Training

Learn how to provide relevant, accurate, and reliable financial and property accounting services to UTSA students, faculty and staff by learning how to efficiently process cash transactions and track university assets.

Description
You will learn the policies and guidelines for cash handling, petty cash funds, petty cash reimbursements and Payment Card Industry (PCI) Data Security Standards.

Objectives
After completing this class, you will be able to:

  • Recall policies and procedures regarding cash handling for currency, checks and credit card payments
  • Properly complete all cash handling request forms before accepting cash
  • Accurately prepare deposits for currency, checks and credit card payments
  • Define available methods for processing credit card payments
  • Comply with Payment Card Industry (PCI) Data Security Standards when accepting credit card payments
  • Establish and replenish petty cash funds
  • Submit a petty cash reimbursement request for unplanned departmental purchases

Audience
Any faculty, staff, student, or volunteer who accepts cash payments or would like to accept cash payments on behalf of the university.

Description
This initial training offers you an instructional presentation by Inventory SMEs. This course provides you with a complete overview of state laws, rules, regulations and procedures. You will also review the role and responsibilities of an Inventory Contact Persons (ICPs) day-to-day management of departmental assets and you will have hands-on training using a scanning device to conduct the annual inventory. This course is “mandatory” for new IPCs appointed by their respective department managers who will conduct their department’s annual inventory.

Objectives
After completing this class, you will be able to:

  • Conduct their Annual Physical Inventory using a barcode scanner device
  • Increase their knowledge on state mandates related to managing university assets
  • Gain a full understanding of their role and responsibilities in the inventory process
  • Complete required Inventory forms
  • Process updates to departmental asset records in the AM Module in PeopleSoft

Audience
Newly appointed departmental Inventory Contact Persons.

Job Aids

    ICPs

    Approvers

Description
This online refresher course is intended for Inventory Contact Persons (ICPs) who have completed the Inventory Initial Training course (AM0675).

Objectives
After completing this refresher training, you will be able to:

  • Recall your ICP role and responsibilities for managing your department assets
  • Identify the correct forms to use 
  • Submit an asset change request in PeopleSoft
  • Update asset location changes in PeopleSoft
  • Complete the Annual Physical Inventory (API) using the barcode scanner

Audience
Inventory Contact Persons (ICPs) who have completed the Inventory Initial Training course (AM0675)

Job Aids

    ICPs

    Approvers