Table of Contents

Administration | Faculty and Academics | Staff | Personnel - General | Students | Committees
Athletics | Facilities and University Services | General Provisions | Research | Policy Process

1. Administration

1.01 - Administrative Officers

1.02 - Appointment of Academic Administrators: Deans and Department Chairs

1.03 - Evaluation of Academic Administrators
1.33 - Conflict of Interest, Conflict of Commitment, and Outside Activities
1.34 - Visiting Scholars and Researchers

 

2. Faculty and Academics

2.01 - The Faculty

2.02 - Faculty Appointments and Titles

2.03 - Emeritus Academic Titles

2.04 - Faculty Recruitment

2.05 - Faculty Appointments, Salaries, Payment Plans, Distribution of Checks

2.06 - Medical Absences and Teaching Continuity

2.07 - Part-Time Appointment for Tenured Faculty

2.08 - Appointments of Faculty to Centers within UTSA

2.09 - External Joint Appointments

2.10 - Faculty Reappointment, Promotion, and Tenure

2.11 - Annual Faculty Performance Appraisal for Merit Consideration

2.12 - Student Evaluations of Teaching

2.13 - Termination and Nonreappointment of a Tenured or Tenure-Track Faculty Member

2.14 - Faculty Workload and Minimum Faculty Teaching Requirement

2.15 - Textbooks and Other Materials by UTSA Faculty Prescribed for Student Use

2.16 - Acceptance of Money from Students

2.17 - Final Examinations

2.18 - Off-Campus Courses for Credit (Deleted March 2, 2021)

2.19 - Security of Student Records

2.20 - Peer Observation of Teaching

2.21 - Academic Program Assessment

2.22 - Comprehensive Periodic Evaluation of Tenured Faculty

2.23 - Faculty Compensation for Additional Duties and Salary Adjustments

2.24 - Third-Year Review

2.25 - Faculty Development Leave Program

2.27 - Deleted March 2014

2.28 - Appointing Former Tenure-Track Faculty Members to Nontenure-Track Faculty Positions

2.29 - Teacher Certification Program Process

2.30 - Extended Education and the Awarding of Continuing Education Units (CEUs) at UTSA

2.31 - Deleted January 2011

2.32 - Administration of Courses Offered in Shortened Format

2.33 - Faculty Proficiency in English (Deleted August 12, 2021)

2.34 - Faculty Grievance Procedures

2.35 - Substantive Change Procedures Required to Obtain Southern Association of Colleges and Schools Commission on Colleges Approval

2.36 - Procedures for Review of Nonreappointment of a Nontenured Tenure-Track Faculty Member

2.37 - Scholastic Dishonesty

2.38 - Academic Program Abandonment

2.39 - Academic Program Review

2.40 - Administrative Grade Change

2.41 - Endowed Chairs, Professorships and Faculty Fellowships

2.42 - Research Space Utilization

2.43 - Educational Programs and Courses Offered Through Collaborative Academic Arrangements (Deleted March 2, 2021)

2.46 - Faculty Rights and Responsibilities
2.50 - Fixed-Term-Track Faculty Recruitment, Evaluation, and Promotion Processes

2.51 - Semester Credit Hour
2.52 - Modified Workload for Eligible Faculty with Certain Dependency-Changing Events

3. Staff

3.01 - Annual Non-Faculty Performance Evaluation Program

3.02 - Staff Recruitment

3.03 - Discipline and Dismissal of Personnel

3.04 - Grievances of Non-Faculty Employees

3.05 - Reduction in Force for Classified Employees

3.06 - Probationary Period For Classified Employees

4. Personnel - General

4.01 - Code of Ethics

4.02 - Rights and Responsibilities (Consolidated to 2.46, effective October 19, 2022)

4.03 - Appointment of Relatives (Nepotism)

4.04 - Salary of Individuals Holding Both Faculty and Administrative Assignments

4.05 - Outside Employment of UTSA Employees and the Appointment of Employees of Other Texas State Agencies and Public Educational Institutions to Positions at UTSA (Deleted July 20, 2021)

4.06 - Employee Discount Program

4.07 - Payment of Salary Supplements to University Employees and Non-Standard Payments to Persons who are not Employees of UTSA

4.08 - Employee Education and Training

4.09 - Student Employees

4.10 - Deleted June 2014

 

4.12 - Overtime for Non-Exempt Employees

4.13 - Retirement and Modified Service

4.14 - Separation of Employment for UTSA Personnel

4.15 - Deleted January 2012

4.16 - Deleted June 2014

4.17 - Contact with the Office of General Counsel

4.18 - Procedures for Handling Legal Processes, Citations, Notices, Demands, etc.

4.19 - Involvement of the University and University Personnel in Community or Political Affairs

4.20 - Authorized Leave

4.22 - University Communications

4.23 - Registration of Faculty and Staff Organizations

4.24 - Hiring of Foreign Nationals - replaces AMS 4.1

4.25 - Replaced by policy 4.30

4.26 - Sick Leave Pool

4.27 - State Compensatory Time

4.28 - Assignments to UTSA Campuses and Associated Locations

4.29 - Hours of Work for Staff (Non-Faculty) Employees

4.30 - Criminal Background Checks

4.31 - Conflicts of Interest (Deleted November 13, 2019) Duplication 1.33 Conflict of Interest, Conflict of Commitment, and Outside Activities

4.32 - Institutional Conflicts of Interest

4.33 - Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Campus Fire Safety Right to Know Reporting

5. Students

5.01 - Student Rights under the Family Educational Rights and Privacy Act (FERPA)

5.02 - Regulations Relating to Student Organizations

5.03 - Student Publications

5.04 - Off-Campus Speakers

5.05 - Certification of Employment for Resident Tuition

5.06 - On-Campus Interviewing of UTSA Students for Purposes of Employment

5.07 - Use of University Center Facilities

5.08 - Returned Checks and Debt of Students

5.09 - Class Attendance

5.10 - Student Tuition and Fee Installment Plan, Requirements, Consequences for NonPayment

5.11 - Student Right-to-Know and Campus Security Act

5.12 - Deleted September 2013

5.13 - Posthumous Degrees

5.14 - Employer/Student Events

5.15 - Administration of Scholarships

5.16 - Deleted July 2011

5.17 - Student Fitness for Professional Practice

5.18 - Travel or Events that Involve Students and Other Non-Employee Participants

5.19 - Mandatory Use of Release/Indemnification Forms

5.20 - Authorization for Waiver of Mandatory or Incidental (Discretionary) Fees for Qualifying Academic Programs

6. Committees

6.01 - University Committees

6.02 - Deleted February 2012, incorporated into policy 6.01

7. Athletics

7.01 - Athletic Program

7.02 - Investigating Potential NCAA Violations

8. Facilities and University Services

8.01 - Building Space Records and Inventory

8.02 - Property Accounting Responsibilities

8.03 - Remodeling and/or Alterations to University Facilities

8.04 - Keys and UTSA Card Access to University Facilities

8.05 - Use of University Facilities by Outside Groups

8.06 - Special Use Facilities

8.07 - "Best Value" Procurement

8.08 - Use of Campus Mail Services

8.09 - Administration, Operation, and Recording of University Vehicles

8.11 - Selection and Monitoring of Food Service Contractors

8.12 - Information Resources Use and Security Policy (Consolidated to 11.01, effective August 2, 2022)

8.13 - The Organization and Appropriate Use of the Internet at UTSA (Consolidated to 11.09, effective August 2, 2022)

8.14 - Data Owner Policy (Consolidated to 11.02, effective August 2, 2022)

8.15 - Acceptable Use Policy (Consolidated to 11.03, effective August 2, 2022)

8.16 - Information Security Administrator Policy (Deleted March 2022)

8.17 - Information Security Incident Response (Consolidated to 11.04, effective August 2, 2022)

8.18 - Position of Special Trust (Consolidated to 11.05, effective August 2, 2022)

8.19 - Server Administrator (Deleted March 2022)

8.21 - Application Administrator (Consolidated to 11.06, effective August 2, 2022)
8.22 - Cloud Computing (Consolidated to 11.07, effective August 2, 2022)

 

9. General Provisions

9.01 - Nondiscrimination

9.02 - Persons with Disabilities

9.03 - Handbook of Operating Procedures Amendment Approval Process

9.04 - Consensual Relationships

9.05 - Occupational Safety and Health

9.06 - Compliance with the Texas Hazard Communication Act (Renumbered 10.18)

9.07 - Lost, Abandoned, and Unclaimed Personal Property

9.08 - Texas Public Information Act

9.09 - University Posting of Materials

9.10 - Solicitation of Any Kind and Distribution of Newspapers and Other Materials on the UTSA Campus

9.11 - Reproduction of Copyright Materials

9.12 - The Use of the University Name, Seal, Logo, and Athletic Emblem (Roadrunner)

9.13 - Minor Children on Campus

9.14 - Parking Violations

9.15 - Campus Closure Due to Weather or Safety Considerations

9.16 - Use of Alcoholic Beverages

9.17 - Deleted March 2011

9.18 - Drugs and Alcohol

9.19 - Administration of the Student Deposit Endowment Fund (Deleted Effective May 17, 2022)

9.20 - Guidelines for Managing Endowments

9.21 - Records Management and Retention

9.22 - Acquired Immune Deficiency Syndrome, Human Immunodeficiency Virus Infection and Hepatitis B Virus

9.23 - Procedures Governing Private Gift Solicitation, Acceptance, and Management

9.24 - Sexual Harassment and Sexual Misconduct

9.25 - renumbered to 10.16 Hazardous Waste Management Program

9.26 - Historically Underutilized Business Initiative

9.27 - Guidelines for Internal Audit Committee

9.28 - Replaced with policy 10.03

9.29 - Naming of Buildings and Facilities

9.30 - Drug and Alcohol Testing (Certain Holders of Commercial Drivers' Licenses)

9.31 - State Employment and Selective Service Registration

9.33 - Collections Management Policy for the Center for Archaeological Research

9.34 - Repatriation Policy for the Center for Archaeological Research

9.35 - Confidentiality of Social Security Numbers (Rules of Conduct) (COnsolidated to 11.08, effective August 2, 2022)

9.36 - Tobacco Free and Smoke Free Campus

9.37 - Peaceful Public Assembly

9.38 - Guidelines for Service Centers and Institutes

9.40 - Compliance Training

9.41 - Affiliated Organizations

9.42 - Auxiliary Enterprises

9.43 - Sustainability

9.45 - Assessment of Programs and Services

9.46 - Travel Policy

9.47 - Use of Residential Conference Centers
9.48 - Carrying of Concealed Handguns on Campus
9.49 - Cellular Phones and Services
9.50 - Major Events Hosted by Non-University Users

9.51 - Youth Protection Program

 

 

 

10. Research Administration

 

10.01 - Export Control

10.02 - Misconduct in Research or in Other Scholarly Activities

10.03 - Guidelines for Organized Research Units

10.04 - Conflicts of Interest in Research & Intellectual Property

10.05 - Managing and Certifying Effort on Sponsored Programs (Deleted 4-27-2022)

10.06 - Institutional Base Salary on Sponsored Programs

10.07 - Cost Sharing on Sponsored Programs

10.08 - Cost Transfers on Sponsored Programs

10.09 - Research and Other Sponsored Projects Data or Record Ownership and Retention

10.10 - Human Research

10.11 - Use of Animals in Research, Teaching, Testing, or Public Exhibitions

10.12 - Sponsored Programs Administration (formerly known as 9.32)

10.13 - Minors in Laboratories or Similar Facilities

10.14 - Fixed Priced Award Residual Balances

10.15 - Management, Use and Commercialization of UTSA Intellectual Property

10.16 - Hazardous Waste Management Program

10.17 - Controlled Substances in Research

10.18 - Compliance with the Texas Hazard Communication Act

 

11. Policy Process