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Handbook of Operating Procedures
University Regulations
Revised: November 7, 2014

Table of Contents

Administration | Faculty and Academics | Staff | Personnel - General | Students | Committees
Athletics | Facilities and University Services | General Provisions | Research

1. Administration
1.01 - Administrative Officers
1.02 - Appointment of Academic Administrators: Deans and Department Chairs
1.03 - Evaluation of Academic Administrators
1.33 - Conflict of Interest, Conflict of Commitment, and Outside Activities
1.34 - Visiting Scholars and Researchers
 
2. Faculty and Academics
2.01 - The Faculty
2.02 - Faculty Appointments and Titles
2.03 - Emeritus Academic Titles
2.04 - Faculty Recruitment
2.05 - Faculty Appointments, Salaries, Payment Plans, Distribution of Checks
2.06 - Medical Absences and Teaching Continuity
2.07 - Part-Time Appointment for Tenured Faculty
2.08 - Appointments of Faculty to Centers within UTSA
2.09 - External Joint Appointments
2.10 - Faculty Reappointment, Promotion, and Tenure
2.11 - Annual Faculty Performance Appraisal for Merit Consideration
2.12 - Student Evaluations of Teaching
2.13 - Termination and Nonreappointment of a Tenured or Tenure-Track Faculty Member
2.14 - Faculty Workload and Minimum Faculty Teaching Requirement
2.15 - Textbooks and Other Materials by UTSA Faculty Prescribed for Student Use
2.16 - Acceptance of Money from Students
2.17 - Final Examinations
2.18 - Off-Campus Courses for Credit
2.19 - Security of Student Records
2.20 - Deleted April 2011
2.21 - Academic Program Assessment
2.22 - Comprehensive Periodic Evaluation of Tenured Faculty
2.23 - Deleted February 2014
2.24 - Third-Year Review
2.25 - Faculty Development Leave Program
2.26 - Human Research
2.27 - Deleted March 2014
2.28 - Appointing Former Tenure-Track Faculty Members to Nontenure-Track Faculty Positions
2.29 - Teacher Certification Program Process
2.30 - Extended Education and the Awarding of Continuing Education Units (CEUs) at UTSA
2.31 - Deleted January 2011
2.32 - Administration of Courses Offered in Shortened Format
2.33 - Faculty Proficiency in English
2.34 - Faculty Grievance Procedures
2.35 - Substantive Change Procedures Required to Obtain Southern Association of Colleges and Schools Commission on Colleges Approval
2.36 - Procedures for Review of Nonreappointment of a Nontenured Tenure-Track Faculty Member
2.37 - Scholastic Dishonesty
2.38 - Academic Program Abandonment
2.39 - Academic Program Review
2.40 - Administrative Grade Change
2.41 - Endowed Chairs, Professorships and Faculty Fellowships
2.42 - Research Space Utilization
2.43 - Educational Programs and Courses Offered Through Collaborative Academic Arrangements
2.44 - Minors in Laboratories or Similar Facilities
2.46 - Faculty Rights and Responsibilities
2.50 - Nontenure-Track Faculty Recruitment, Evaluation, and Promotion Processes
2.51 - Semester Credit Hour
3. Staff
3.01 - Annual Non-Faculty Performance Evaluation Program
3.02 - Staff Recruitment
3.03 - Discipline and Dismissal of Personnel
3.04 - Grievances of Non-Faculty Employees
3.05 - Reduction in Force for Classified Employees
3.06 - Probationary Period For Classified Employees 4. Personnel - General
4.01 - Code of Ethics
4.02 - Rights and Responsibilities
4.03 - Appointment of Relatives (Nepotism)
4.04 - Salary of Individuals Holding Both Faculty and Administrative Assignments
4.05 - Outside Employment of UTSA Employees and the Appointment of Employees of Other Texas State Agencies and Public Educational Institutions to Positions at UTSA
4.06 - Employee Discount Program
4.07 - Payment of Salary Supplements to University Employees and Non-Standard Payments to Persons who are not Employees of UTSA
4.08 - Employees as Students
4.09 - Student Employees
4.10 - Deleted June 2014
4.11 - Deleted July 2013
4.12 - Overtime for Non-Exempt Employees
4.13 - Retirement and Modified Service
4.14 - Separation of Employment for UTSA Personnel
4.15 - Deleted January 2012
4.16 - Deleted June 2014
4.17 - Contact with the Office of General Counsel
4.18 - Procedures for Handling Legal Processes, Citations, Notices, Demands, etc.
4.19 - Involvement of the University and University Personnel in Community or Political Affairs
4.20 - Authorized Leave
4.22 - University Communications
4.23 - Registration of Faculty and Staff Organizations
4.24 - Hiring of Foreign Nationals - replaces AMS 4.1
4.25 - Replaced by policy 4.30
4.26 - Sick Leave Pool
4.27 - State Compensatory Time
4.28 - Assignments to UTSA Campuses and Associated Locations
4.29 - Hours of Work for Staff (Non-Faculty) Employees
4.30 - Criminal Background Checks
4.31 - Conflicts of Interest
5. Students
5.01 - Deleted July 2011
5.02 - Regulations Relating to Student Organizations
5.03 - Student Publications
5.04 - Off-Campus Speakers
5.05 - Certification of Employment for Resident Tuition
5.06 - On-Campus Interviewing of UTSA Students for Purposes of Employment
5.07 - Use of University Center Facilities
5.08 - Returned Checks and Debt of Students
5.09 - Class Attendance
5.10 - Student Tuition and Fee Installment Plan, Requirements, Consequences for NonPayment
5.11 - Student Right-to-Know and Campus Security Act
5.12 - Deleted September 2013
5.13 - Posthumous Degrees
5.14 - Employer/Student Events
5.15 - Administration of Scholarships
5.16 - Deleted July 2011
5.17 - Student Fitness for Professional Practice
5.18 - Travel or Events that Involve Students and Other Non-Employee Participants
5.19 - Mandatory Use of Release/Indemnification Forms
5.20 - Authorization for Waiver of Mandatory or Incidental (Discretionary) Fees for Qualifying Academic Programs
6. Committees
6.01 - University Committees
6.02 - Deleted February 2012, incorporated into policy 6.01
7. Athletics
7.01 - Athletic Program
7.02 - Investigating Potential NCAA Violations
8. Facilities and University Services
8.01 - Building Space Records and Inventory
8.02 - Property Accounting Responsibilities
8.03 - Remodeling and/or Alterations to University Facilities
8.04 - Keys and UTSA Card Access to University Facilities
8.05 - Use of University Facilities by Outside Groups
8.06 - Use of Campus Facilities Other than for Regular Classroom Instruction
8.07 - "Best Value" Procurement
8.08 - Use of Campus Mail Services
8.09 - Administration, Operation, and Recording of University Vehicles
8.11 - Selection and Monitoring of Food Service Contractors
8.12 - Information Resources Use and Security Policy
8.13 - The Organization and Appropriate Use of the Internet at UTSA
9. General Provisions
9.01 - Nondiscrimination and Sexual Harassment and Sexual Misconduct
9.02 - Persons with Disabilities
9.03 - Handbook of Operating Procedures Amendment Approval Process
9.04 - Consensual Relationships
9.05 - Occupational Safety and Health
9.06 - Compliance with the Texas Hazard Communication Act
9.07 - Lost, Abandoned, and Unclaimed Personal Property
9.08 - Texas Public Information Act
9.09 - University Posting of Materials
9.10 - Solicitation of Any Kind and Distribution of Newspapers and Other Materials on the UTSA Campus
9.11 - Reproduction of Copyright Materials
9.12 - The Use of the University Name, Seal, Logo, and Athletic Emblem (Roadrunner)
9.13 - Unsupervised Children on Campus
9.14 - Parking Violations
9.15 - Campus Closure Due to Weather or Safety Considerations
9.16 - Use of Alcoholic Beverages
9.17 - Deleted March 2011
9.18 - Drugs and Alcohol
9.19 - Administration of the Student Deposit Endowment Fund
9.20 - Guidelines for Managing Endowments
9.21 - Records Management and Retention
9.22 - Acquired Immune Deficiency Syndrome, Human Immunodeficiency Virus Infection and Hepatitis B Virus
9.23 - Procedures Governing Private Gift Solicitation, Acceptance, and Management
9.24 - Deleted July 2011
9.25 - Hazardous Waste Management Program
9.26 - Historically Underutilized Business Initiative
9.27 - Guidelines for Internal Audit Committee
9.28 - Replaced with policy 10.03
9.29 - Naming of Buildings and Facilities
9.30 - Drug and Alcohol Testing (Certain Holders of Commercial Drivers' Licenses)
9.31 - State Employment and Selective Service Registration
9.32 - Sponsored Programs Administration
9.33 - Collections Management Policy for the Center for Archaeological Research
9.34 - Repatriation Policy for the Center for Archaeological Research
9.35 - Confidentiality of Social Security Numbers (Rules of Conduct)
9.36 - Tobacco Free and Smoke Free Campus
9.37 - Peaceful Public Assembly
9.38 - Guidelines for Service Centers and Institutes
9.40 - General Compliance Training
9.41 - Affiliated Organizations
9.42 - Auxiliary Enterprises
9.43 - Sustainability
9.45 - Assessment of Programs and Services
9.46 - Travel Policy
9.47 - Use of Residential Conference Centers
10. Research Administration
2.26 - Human Research (policy number expected to change to 10.10)
2.27 - UTSA Intellectual Property (policy number expected to change to 10.15)
2.42 - Research Space Utilization (policy number expected to change to 10.14)
9.32 - Sponsored Programs Administration (policy number expected to change to 10.01)
10.02 - Misconduct in Research or in Other Scholarly Activities
10.03 - Guidelines for Research Centers and Institutes
10.04 - Conflicts of Interest in Research & Intellectual Property
10.05 - Managing and Certifying Effort on Sponsored Programs
10.06 - Institutional Base Salary on Sponsored Programs
10.07 - Cost Sharing on Sponsored Programs
10.08 - Cost Transfers on Sponsored Programs
10.09 - Research and Other Sponsored Projects Data or Record Ownership and Retention
10.11 - Use of Animals in Research, Teaching, Testing, or Public Exhibitions