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Handbook of Operating Procedures
Chapter 5 - Students
Publication Date: July 20, 2011
Responsible Executive: VP for Student Affairs


5.03 Student Publications


POLICY STATEMENT


Student publications at The University of Texas at San Antonio (UTSA) shall be independent student enterprises and not official university publications. The university shall not provide any student publication with financial support, editorial assistance, printing or other facilities. The university shall not exercise control over the format or content of publications but shall regulate distribution on campus.  Student publications must not use the official university logo, seal, or wordmark.

Individual students or members of registered student organizations distributing publications should be aware of their personal legal liabilities that may result from publication of obscene or libelous materials. For the university policy regarding distribution of literature, see the UTSA Handbook of Operating Procedures (HOP) policies 9.10 and 9.37. VII.


RATIONALE


The policy outlines the university’s relationship with individual students and registered student organizations that produce and/or distribute publications.


SCOPE


The policy applies to individual students, registered student organizations, registered student organization advisors and registered student organization members/leaders.


WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter5/5-3.html


RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents' Rules & Regulations


CONTACTS


If you have questions about HOP policy 5.03, Student Publications , please contact the following offices:

Office of the Vice President for Student Affairs
 210-458-4136

Office of Student Activities 
210-458-4160 


DEFINITIONS


Publisher:  Any entity that produces a publication for distribution.

Registered Student Organization:  A separate, independent entity from UTSA whose membership is composed of UTSA students, or a combination of students, faculty, and staff; which has complied with the registration procedures to be officially registered (granted approval to operate on campus) by the university. 

Student Organization Publication:  A publication designed, created, published and distributed by a registered student organization at UTSA.

Student: A person who a) is currently enrolled at the university; b) is accepted for admission or readmission to the university; c) has been enrolled at the university in a prior semester or summer session and is eligible to continue enrollment in the semester or summer session that immediately follows; d) is attending an additional program sponsored by the university while that person is on campus; or e) has engaged in prohibited conduct at a time when he or she met the criteria of (a), (b), (c) or (d).


RESPONSIBILITIES


Students and Registered Student Organizations
May design, create, print, and distribute student publications.

  1. The publication must contain the following disclaimer clause: The (name of publication) is not sponsored, financed, or endorsed by UTSA, and the university assumes no responsibility for its content.
  2. The publication must not use the official university logo or seal.
  3. The publication must not contain obscene or libelous materials or advocate disruption of university activities or violation of university regulations.

Any publisher attempting to distribute a publication in violation of the foregoing requirements may forfeit distribution privileges.  Student organizations attempting to distribute a publication in violation of these requirements may face sanctions pursuant to the Student Organization Relationship Statement. Students who violate this policy may face disciplinary action under the Student Code of Conduct.

Vice President for Business Affairs
The VP for Business Affairs reviews and approves requests for distribution of student publications at campus vending outlets in accordance with applicable university rules specific to HOP policy 9.10, Solicitation of Any Kind and Distribution of Newspapers and Other Materials on the UTSA Campus.


PROCEDURES


Student organizations may distribute literature consistent with HOP policy 9.37, Peaceful Public Assembly.

The VP for Business Affairs must review and approve in advance, any campus distribution of publications in accordance with HOP policy 9.10, Solicitation of Any Kind and Distribution of Newspapers and Other Materials on the UTSA Campus.