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Handbook of Operating Procedures
Chapter 7 - Athletics
Publication Date: February 17, 2010
Responsible Executive: VP for Student Affairs


7.01 Athletic Program


POLICY STATEMENT


The University of Texas at San Antonio (UTSA) will provide male and female student-athletes, coaches and administrators with opportunities and programs that are both equitable and broad based to enhance the quantity and quality of opportunities for men and women in Intercollegiate Athletics.

The President shall appoint an Athletic Director and others to administer the UTSA Intercollegiate Athletics program. The President will determine the Athletic Director's responsibilities.

The Athletic Department will dedicate itself to absolute compliance with the rules of the university, the University of Texas System, the Southland Conference and the National Collegiate Athletics Association (NCAA).


RATIONALE


This policy provides for institutional control over the Intercollegiate Athletics program at UTSA.


SCOPE


This policy applies to all UTSA faculty, staff, students, and student-athletes.


WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter7/7-1.html


RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents Rules & Regulations

Other Policies & Standards


CONTACTS


If you have questions about HOP policy 7.01, Athletic Program, contact the following office:

The Office of the Vice President for Student Affairs
210-458-4136


DEFINITIONS


All terminology used herein is commonly understood.


RESPONSIBILITIES


President

  • Appoints an Athletic Director and others to administer the UTSA Intercollegiate Athletics program
  • Assigns to the Athletic Director his/her job responsibilities
  • Delegates to the Vice President for Student Affairs responsibility for oversight of day to day operations
  • Approves the charge for the Athletics Council
  • Serves as an Ex Officio member of the Athletics Council

Athletic Director

  • Assigns specific job responsibilities to all coaches and Athletic Department personnel
  • Carries out job responsibilities as assigned by the President
  • Prepares and distributes copies of written operating procedures for the athletic program
  • Ensures that the UTSA athletic program is in compliance with NCAA regulations

Director of Athletic Compliance

  • Ensures, in concert with the Athletic Director, compliance with NCAA Regulations
  • Develops and implements at UTSA a continuing educational program on athletic compliance

Athletics Council

  • Advises the President, and the Vice President for Student Affairs, on all matters of policy and procedures for the operation of the Intercollegiate Athletics program
  • Reviews Athletic Department policies and procedures to ensure compliance with NCAA rules and regulations
  • Reviews proposed NCAA legislation and provides input to the university’s President, the faculty representative and other involved parties


PROCEDURES


In order to ensure compliance of all personnel with appropriate operating procedures, the Athletic Director shall prepare and distribute copies of written operating procedures for the athletic program. These operating procedures shall be reviewed by the University Standing Committee on Athletics and shall be approved by the President.

These procedures shall include, but not be limited to, the following:

  1. Admissions processing for scholarships.
  2. Awarding and renewal of scholarships.
  3. Contacts with NCAA officials and other outside groups.
  4. Rules of conduct and discipline for athletes.
  5. Logistics of travel, meals and housing for athletes, and facilities and practice scheduling.
  6. Expenditure of funds.
  7. Coordination with faculty on academic matters relating to athletics.


SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION


Compliance with NCAA Regulations:

It shall be the responsibility of the Athletic Director, through the Director of Athletic Compliance, to ensure that the UTSA athletic program is in compliance with NCAA regulations. In fulfilling that responsibility, the Athletic Director will develop and carry out a continuing educational program to inform all parties associated with the athletic program, both inside and outside the university, of relevant NCAA rules and regulations. This educational program shall include:

  1. Distribution of written material outlining NCAA rules and regulations.
  2. Meetings with and presentations to relevant internal and external groups.