April 2014, Issue 4
Important Travel Accounting Tips
Information Courtesy of Disbursements & Travel Services
Attention All Travelers:
Due to the upcoming conversion to UTShare/Peoplesoft, travelers are required to use the new accounting chartfield coding when requesting full service or using CONCUR to book travel. The change is effective May 1st, 2014.
Required information when booking travel
Travel Authorization ID (equates to RTA or TV# in Define)
This 10 digit number can be obtained from the electronic Travel Authorization created in UTShare/Peoplesoft (e.g. 0123456789). Travel Authorizations must be approved before booking travel. Changes do not apply to STUDENT or GUEST travel.
Speed type or Cost Center (equates to departmental account number in Define)
Define/UTShare/Peoplesoft crosswalks are available to identify the department’s cost center code.
Please note that we will be updating user profiles in CONCUR to include the defaulted additional chart string coding to reflect the UTShare/Peoplesoft fields. The purpose to this change is to accurately identify the allocation of the travel management fees billed at the end of the month.Thanks everyone!
Bob Miller
Associate Director of Student Affairs Budget
Office of the Vice President for Student Affairs
Bob.Miller@utsa.edu.